Exam 15: Managing Medical Records

Prior to color-coding files, you must determine the ________ important to your medical office.

All filing equipment must be ________ to protect the confidentiality of medical records.

Supplemental files may be created for ____.

The fourth step in the filing process is ________, which saves time later when you are returning files to their proper places.

An advantage of storing files as paper files is ____.

Naming or ________a file is done to enable retrieval and replacement of a patient record.

Which type of filing system allows several people to retrieve and return files at one time?

To protect the security of filing shelves that are located in a file room, you can ________ the file room.

Who decides to keep patient files that are inactive or closed in an office?

Files that feature pullout drawers that contain a metal bar equipped to handle letter-size or legal-size documents are called ____.

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

The final step in the filing process is ____.

A numeric filing system should be used when ________ of patient information is an issue.

To help prevent possible injury, ________ guidelines for each piece of equipment should be posted prominently in the office.

Regardless of the filing system used by a medical office, all patient records should be placed in some sort of ________ order.

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Which of the following is used when there is a need to distinguish files within a filing system?

When patient records are kept electronically, it is important to ________ files to prevent loss of information if the computer's hard drive crashes.

Another term for naming a file is ____.

Until now, your office has kept all of its inactive and closed files in plastic tubs in a large closet next to the physician's office, but the closet is now full. Retrieving a specific file from the closet has become difficult and time-consuming. The busy office manager has you to look at other storage options and make a recommendation. You have found the following possible storage locations. Which option should you recommend?