Question 1

Which step of the filing process will save time when returning files to their proper places?

Accepted Answer

A)  Indexing 
B)  Coding 
C)  Sorting 
D)  Inspecting 
E)  Storing 
A)  Indexing 
B)  Coding 
C)  Sorting 
D)  Inspecting 
E)  Storing

Question 2

Which of the following is a guideline for arranging files in alphabetical order?

Accepted Answer

A)  Treat all parts of a patient's name as one unit 
B)  Treat a prefix as a separate unit 
C)  Treat a title as the last filing unit 
D)  Treat a hyphenated name as a single unit 
E)  Place initials after a full name spelled out 
A)  Treat all parts of a patient's name as one unit 
B)  Treat a prefix as a separate unit 
C)  Treat a title as the last filing unit 
D)  Treat a hyphenated name as a single unit 
E)  Place initials after a full name spelled out

Question 3

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

Accepted Answer

A)  Record management system 
B)  Retention schedule 
C)  Indexing rules 
D)  Filing guidelines 
E)  Tickler file 
A)  Record management system 
B)  Retention schedule 
C)  Indexing rules 
D)  Filing guidelines 
E)  Tickler file

Question 4

What constitutes an active file, as opposed to an inactive file?

Accepted Answer

A)  A patient's file is active if she has been seen within the last 6 months. 
B)  The criteria are established by each individual practice. 
C)  Patients must be called and asked if they want their files closed. 
D)  A patient's file becomes inactive when the patient dies. 
E)  A patient's file becomes inactive after 7 to 10 years. 
A)  A patient's file is active if she has been seen within the last 6 months. 
B)  The criteria are established by each individual practice. 
C)  Patients must be called and asked if they want their files closed. 
D)  A patient's file becomes inactive when the patient dies. 
E)  A patient's file becomes inactive after 7 to 10 years.

Question 5

Prior to moving records to an off-site ________ facility, you need to be sure the records will be secure, accessible, and safe.

Accepted Answer

The answer of Prior to moving records to an off-site...

Question 6

What should you use when you need to distinguish files within a filing system?

Accepted Answer

A)  Terminal digit filing 
B)  Color-coding 
C)  Numeric filing 
D)  Middle digit filing 
E)  Classifications 
A)  Terminal digit filing 
B)  Color-coding 
C)  Numeric filing 
D)  Middle digit filing 
E)  Classifications

Question 7

Files of patients who have died, moved away, or for some reason no longer consult the office are considered ____.

Accepted Answer

A)  inactive files 
B)  suspended files 
C)  closed files 
D)  eliminated files 
E)  retained files 
A)  inactive files 
B)  suspended files 
C)  closed files 
D)  eliminated files 
E)  retained files

Question 8

When inspecting a document that is smaller than standard size, which of the following should be done prior to filing?

Accepted Answer

A)  Secure the material with paper clips 
B)  Place it in a standard-size sheet protector 
C)  Add a note to the tab of the folder for easy recognition 
D)  Place a rubber band around it 
E)  Code the document to be sure it is filed properly 
A)  Secure the material with paper clips 
B)  Place it in a standard-size sheet protector 
C)  Add a note to the tab of the folder for easy recognition 
D)  Place a rubber band around it 
E)  Code the document to be sure it is filed properly

Question 9

What does a retention schedule detail?

Accepted Answer

A)  The way a patient record is created, filed, and maintained 
B)  The order in which patient records are kept 
C)  Any activity that needs to be scheduled ahead of time 
D)  When files should be moved to a storage area and how long they should be kept 
E)  How long individual items are kept in a patient's medical record 
A)  The way a patient record is created, filed, and maintained 
B)  The order in which patient records are kept 
C)  Any activity that needs to be scheduled ahead of time 
D)  When files should be moved to a storage area and how long they should be kept 
E)  How long individual items are kept in a patient's medical record

Question 10

Which of the following features is necessary for storing files?

Accepted Answer

A)  A site that is kept cold 
B)  Cardboard storage containers 
C)  A site that is below ground 
D)  A site that is kept locked 
E)  A site that offers easy patient access 
A)  A site that is kept cold 
B)  Cardboard storage containers 
C)  A site that is below ground 
D)  A site that is kept locked 
E)  A site that offers easy patient access

Question 11

Numeric systems are known as _______ filing systems.

Accepted Answer

A)  direct 
B)  indirect 
C)  chronological 
D)  terminal 
E)  middle digit 
A)  direct 
B)  indirect 
C)  chronological 
D)  terminal 
E)  middle digit

Question 12

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Accepted Answer

A)  Title, last name, first name, middle name 
B)  Last name, first initial, title 
C)  First name, middle name, last name, title 
D)  Last name, first name, middle name, title 
E)  First name, last name, title, middle initial 
A)  Title, last name, first name, middle name 
B)  Last name, first initial, title 
C)  First name, middle name, last name, title 
D)  Last name, first name, middle name, title 
E)  First name, last name, title, middle initial

Question 13

Inspecting or __________ of records is the first step in the process of making sure items are ready to file.

Accepted Answer

The answer of Inspecting or __________ of records is the...

Question 14

Which step in the filing process can be skipped when filing patient records that have previously been filed?

Accepted Answer

A)  Indexing 
B)  Sorting 
C)  Coding 
D)  Storing 
E)  Inspecting 
A)  Indexing 
B)  Sorting 
C)  Coding 
D)  Storing 
E)  Inspecting

Exam 13: Managing Medical Records

Which step of the filing process will save time when returning files to their proper places?

Which of the following is a guideline for arranging files in alphabetical order?

Which of the following specifies how long to keep different types of patient records in the office after the files have become inactive or closed?

What constitutes an active file, as opposed to an inactive file?

Prior to moving records to an off-site ________ facility, you need to be sure the records will be secure, accessible, and safe.

What should you use when you need to distinguish files within a filing system?

Files of patients who have died, moved away, or for some reason no longer consult the office are considered ____.

When inspecting a document that is smaller than standard size, which of the following should be done prior to filing?

What does a retention schedule detail?

Which of the following features is necessary for storing files?

Numeric systems are known as _______ filing systems.

When labeling medical records for an alphabetic filing system, which of the following sequences should you use?

Inspecting or __________ of records is the first step in the process of making sure items are ready to file.

Which step in the filing process can be skipped when filing patient records that have previously been filed?

Introduction to Medical Assisting

Healthcare and the Healthcare Team

Professionalism and Success

Interpersonal Communication

Legal and Ethical Issues

Infection Control Fundamentals

Safety and Patient Reception

Office Equipment and Supplies

Examination and Treatment Areas

Written and Electronic Communication

Medical Records and Documentation

Electronic Health Records

Telephone Techniques

Patient Education

Schedule Management

Insurance Billing

Diagnostic Coding

Procedure Coding

Patient Collections and Financial Management

Organization of the Body

The Integumentary System

The Skeletal System

The Muscular System

The Cardiovascular System

The Blood

The Lymphatic and Immune Systems

The Respiratory System

The Nervous System

The Urinary System

The Reproductive Systems

The Digestive System

The Endocrine System

Special Senses

Infection Control Practices

Patient Interview and History

Vital Signs and Measurements

Assisting With a General Physical Exam

Assisting in Reproductive and Urinary Specialties

Assisting in Pediatrics

Assisting in Geriatrics

Assisting in Other Medical Specialties

Assisting in Eye and Ear Care

Assisting in Minor Surgery

Orientation to the Lab

Microbiology and Disease

Processing and Testing Urine and Stool Samples

Collecting, Processing, and Testing Blood Specimens

Electrocardiography and Pulmonary Function Testing

Diagnostic Imaging

Principles of Pharmacology

Math and Dosage Calculations

Medication Administration

Physical Therapy and Rehabilitation

Nutrition and Health

Practice Management

Emergency Preparedness

Preparing for the World of Work

Filters