Exam 9: Communicating in Teams and Organizations
The CEO of Bear Securities Ltd.is concerned that investment analysts and brokers at Bear Securities are using too much jargon to communicate with each other and with clients.The CEO believes that the use of jargon will result in costly communication errors and may intimidate clients.Discuss the accuracy of the CEO's concerns.
Jargon may be both useful and problematic in this situation.To the investment analysts and brokers,jargon is probably extremely useful technical language that both understand.It increases communication efficiency because it consists of short symbols representing a concept that would otherwise take much longer to communicate.By using jargon,the sender and receiver are less likely to misunderstand each other because they have already learned the common meaning to the symbol.This jargon may also increase cohesiveness among investment analysts and brokers at Bear Securities.For example,employees identify more with each other and the organization when they possess a unique language that separates them from employees in other organizations.Moreover,if some of the jargon is unique to this organization,it might represent a way to communicate the corporate culture at Bear Securities.Aside from these likely benefits,jargon may be a problem at Bear Securities when communicating with clients.The problems with jargon occur when the receiver does not understand the jargon used by the sender.This may be a concern if clients do not understand the jargon used by Bear Securities employees.When jargon lacks meaning,clients are more likely to decode it incorrectly.Moreover,they may feel a sense of psychological distance from Bear Securities' employees,thereby weakening the client relationship.
The social presence effect occurs when the sender and receiver are sensitized to their relative status during the communication process.
True
Several employees must work together to develop a new product.None of these people have worked together before and the development of this product has not been attempted previously.According to the media richness model,which of these communication channels is most appropriate in this situation?
C
Media richness refers to the financial cost of using the medium relative to its frequency of use in the organization.
Communication is the process by which information is _______ and ________ between two or more people.
One advantage of email is that it is very easy to interpret the emotional tone of the sender's message.
The metaphor used to explain the communication process model is that information is like fruit on a tree that needs to be carefully picked.
Twitter and instant messaging are two examples of social networking technologies.
A few organizations have recently tried to minimize employee use of email when communicating with colleagues.Specifically,these companies have banned the use of email (except for special circumstances)on Fridays.Discuss two reasons why companies might want to minimize the use of email.
A large Internet service provider had a major disruption in its email services in which its customers' messages were delayed and some were lost forever.In its message to customers,the company announced that the event was 'a partial email delay' and that the 'issue' would result in improved future service to customers.This message is an example of:
Communication methods that are high in 'media richness' are most valuable:
One problem in communication between men and women is that most women don't know how to engage in 'report talk'.
The communication process model presented in the textbook relies on the metaphor that:
Employees increase their information-processing capacity by temporarily reading faster,and scanning documents.
Spoken communication is more persuasive than emails,and other forms of written communication.
An important factor in choosing the best communication channel is its media richness.What does this concept mean and what two conditions require a communication channel that is high in media richness?
In the communication process model,encoding the message refers to the first step in the process.
Employees can "push" (expand)the data-carrying capacity of information technology when they:
Ambiguous language is sometimes necessary to describe situations or concepts that are ill-defined or lack agreement between sender and receiver.
Comment on the accuracy of the following statement: 'The communication process is more effective when ambiguity is minimized.'
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