Question 1

In a geographic filing system, an index is used to find the geographic location of a person or an organization.

Accepted Answer

A) True 
 B)False

Question 2

Which of the arrangements of records is correct for filing in an alphabetic name file?

Accepted Answer

A)  Orion Systems, Mr. Samuel Orion, The Orion-Sung Company, Dr. Samuel A. Orion 
B)  Mr. Samuel Orion, Dr. Samuel A. Orion, The Orion-Sung Company, Orion Systems 
C)  Dr. Samuel A. Orion, Mr. Samuel Orion, Orion Systems, The Orion-Sung Company 
A)  Orion Systems, Mr. Samuel Orion, The Orion-Sung Company, Dr. Samuel A. Orion 
B)  Mr. Samuel Orion, Dr. Samuel A. Orion, The Orion-Sung Company, Orion Systems 
C)  Dr. Samuel A. Orion, Mr. Samuel Orion, Orion Systems, The Orion-Sung Company

Question 3

Microfilm is a storage medium that contains small images of records on a roll or sheet of film.

Accepted Answer

A) True 
 B)False

Question 4

Magnetic media are reusable and contain information that is stored electronically.

Accepted Answer

A) True 
 B)False

Question 5

Records are arranged by date in a

Accepted Answer

A)  consecutive numeric file 
B)  chronologic file 
C)  terminal-digit numeric file 
D)  geographic file 
A)  consecutive numeric file 
B)  chronologic file 
C)  terminal-digit numeric file 
D)  geographic file

Question 6

Articles of incorporation, deeds, copyrights, reports to shareholders, and mortgages are examples of

Accepted Answer

A)  vital records 
B)  important records 
C)  useful records 
D)  nonessential records 
A)  vital records 
B)  important records 
C)  useful records 
D)  nonessential records

Question 7

Charging out is the process of storing records in an orderly manner within an organized system.

Accepted Answer

A) True 
 B)False

Question 8

Vital records are essential to the company and often are not replaceable.

Accepted Answer

A) True 
 B)False

Question 9

Match between columns
                        Premises: A collection of records about a topic
The mental process of deciding how to identify a record for filing purposes
Identifying details about a record or document
A device coated with plastic on which digital data can be stored using a laser
A series of characters used to gain access to a system, program, or file
A notation at one place to indicate a record in another place
A storage medium that contains small images of records on a roll or sheet of film
The process of arranging records alphabetically or numerically before storing them
A device that stores many optical disks and allows records to be retrieved quickly
Marking or writing the filing segment on a record
A device coated with plastic on which digital data can be stored using a laser
A storage area that is dedicated to organizing and preserving vital or historical records
The complete location (drive, folders, and name) for a computer record
Stored information made or received by an organization that has continuing value

Accepted Answer

The Answer of optical disk and coding and file path is...

Question 10

Electronic databases

Accepted Answer

A)  are useful but cannot be designed to meet the needs of a particular organization 
B)  can search thousands of records in only a few seconds 
C)  are often accessible to many employees via a computer network 
D)  both B and C 
A)  are useful but cannot be designed to meet the needs of a particular organization 
B)  can search thousands of records in only a few seconds 
C)  are often accessible to many employees via a computer network 
D)  both B and C

Question 11

Which of the arrangements of records is correct for filing in an alphabetic name file?

Accepted Answer

A)  Mary St. John's Bakery, Mary St. Johns, Long John's Treasure Chest Restaurant, Mr. Malik St. Johns 
B)  Long John's Treasure Chest Restaurant, Mary St. John's Bakery, Mary St. Johns, Mr. Malik St. Johns 
C)  Long John's Treasure Chest Restaurant, Mary St. John's Bakery, Mr. Malik St. Johns, Mary St. Johns 
A)  Mary St. John's Bakery, Mary St. Johns, Long John's Treasure Chest Restaurant, Mr. Malik St. Johns 
B)  Long John's Treasure Chest Restaurant, Mary St. John's Bakery, Mary St. Johns, Mr. Malik St. Johns 
C)  Long John's Treasure Chest Restaurant, Mary St. John's Bakery, Mr. Malik St. Johns, Mary St. Johns

Question 12

To prepare records for filing, you should complete these steps in this order:

Accepted Answer

A)  collect, index, code, inspect, cross-reference, and sort the records 
B)  collect, inspect, index, code, cross-reference, and sort the records 
C)  collect, sort, inspect, index, code, and cross-reference the records 
D)  collect, cross-reference, index, code, sort, and inspect the records 
A)  collect, index, code, inspect, cross-reference, and sort the records 
B)  collect, inspect, index, code, cross-reference, and sort the records 
C)  collect, sort, inspect, index, code, and cross-reference the records 
D)  collect, cross-reference, index, code, sort, and inspect the records

Question 13

The control of records from the creation or receipt to their final disposal is

Accepted Answer

A)  information processing 
B)  records management 
C)  alphabetic indexing 
D)  archiving 
A)  information processing 
B)  records management 
C)  alphabetic indexing 
D)  archiving

Question 14

To protect online records from unauthorized access or damage, companies use

Accepted Answer

A)  data backup procedures 
B)  password access procedures 
C)  antivirus software 
D)  all the above 
A)  data backup procedures 
B)  password access procedures 
C)  antivirus software 
D)  all the above

Question 15

Which statement is true when indexing a personal name?

Accepted Answer

A)  Initials in personal names are separate indexing units. 
B)  Abbreviations of personal names are written out and filed under the complete name. 
C)  Numeric suffixes in a personal name (II, III) are filed after alphabetic suffixes (Jr., Sr.) 
D)  The surname (last name) is considered the last unit. 
A)  Initials in personal names are separate indexing units. 
B)  Abbreviations of personal names are written out and filed under the complete name. 
C)  Numeric suffixes in a personal name (II, III) are filed after alphabetic suffixes (Jr., Sr.) 
D)  The surname (last name) is considered the last unit.

Question 16

A cross-reference sheet for a record contains the

Accepted Answer

A)  release mark for the record 
B)  retention period for the record 
C)  location of the record in the files 
D)  both A and B 
A)  release mark for the record 
B)  retention period for the record 
C)  location of the record in the files 
D)  both A and B

Question 17

An office worker should not spend time sorting records before taking them to the file cabinets to be stored.

Accepted Answer

A) True 
 B)False

In a geographic filing system, an index is used to find the geographic location of a person or an organization.

Which of the arrangements of records is correct for filing in an alphabetic name file?

Microfilm is a storage medium that contains small images of records on a roll or sheet of film.

Magnetic media are reusable and contain information that is stored electronically.

Records are arranged by date in a

Articles of incorporation, deeds, copyrights, reports to shareholders, and mortgages are examples of

Charging out is the process of storing records in an orderly manner within an organized system.

Vital records are essential to the company and often are not replaceable.

Electronic databases

Which of the arrangements of records is correct for filing in an alphabetic name file?

To prepare records for filing, you should complete these steps in this order:

The control of records from the creation or receipt to their final disposal is

To protect online records from unauthorized access or damage, companies use

Which statement is true when indexing a personal name?

A cross-reference sheet for a record contains the

An office worker should not spend time sorting records before taking them to the file cabinets to be stored.

The Office Environment

Office Competencies

Managing Information to Enhance Productivity

Communicating in Written Form

Communicating Orally

Telephone Communications

Banking and Payroll

Financial Reports and Procedures

Time and Workstation Management

Meetings and Travel

Processing Mail

Planning and Advancing Your Career

Ongoing Processional Development

Compilation of Business and Office Management

Filters

Exam 11: Records Management

In a geographic filing system, an index is used to find the geographic location of a person or an organization.

Which of the arrangements of records is correct for filing in an alphabetic name file?

Microfilm is a storage medium that contains small images of records on a roll or sheet of film.

Magnetic media are reusable and contain information that is stored electronically.

Records are arranged by date in a

Articles of incorporation, deeds, copyrights, reports to shareholders, and mortgages are examples of

Charging out is the process of storing records in an orderly manner within an organized system.

Vital records are essential to the company and often are not replaceable.

Electronic databases

Which of the arrangements of records is correct for filing in an alphabetic name file?

To prepare records for filing, you should complete these steps in this order:

The control of records from the creation or receipt to their final disposal is

To protect online records from unauthorized access or damage, companies use

Which statement is true when indexing a personal name?

A cross-reference sheet for a record contains the

An office worker should not spend time sorting records before taking them to the file cabinets to be stored.

The Office Environment

Office Competencies

Managing Information to Enhance Productivity

Communicating in Written Form

Communicating Orally

Telephone Communications

Banking and Payroll

Financial Reports and Procedures

Time and Workstation Management

Meetings and Travel

Processing Mail

Planning and Advancing Your Career

Ongoing Processional Development

Compilation of Business and Office Management

Filters