Question 1

A retention schedule contains procedures to be followed in the case of an event, such as a fire or flood, that results in the loss of records.

Accepted Answer

A) True 
 B)False  False

Question 2

A disadvantage of storing records on microfilm is that

Accepted Answer

A)  microfilm takes up more space than paper records 
B)  records are always in the same order 
C)  records cannot be altered or updated 
D)  even if stored properly, microfilm does not last very long 
A)  microfilm takes up more space than paper records 
B)  records are always in the same order 
C)  records cannot be altered or updated 
D)  even if stored properly, microfilm does not last very long C

Question 3

Which of these items is a cost factor in a records management system?

Accepted Answer

A)  equipment 
B)  salaries for records management workers 
C)  space for storage 
D)  all the above 
A)  equipment 
B)  salaries for records management workers 
C)  space for storage 
D)  all the above D

Question 4

A guide is a container made of strong, durable paper that is used to hold papers in a file.

Accepted Answer

A) True 
 B)False

Question 5

Records that are convenient to have but can be replaced are

Accepted Answer

A)  vital records 
B)  important records 
C)  useful records 
D)  nonessential records 
A)  vital records 
B)  important records 
C)  useful records 
D)  nonessential records

Question 6

Records stored on optical media are readable simply by looking at the media.

Accepted Answer

A) True 
 B)False

Question 7

A disadvantage of keeping paper records is that you need a display screen or printer to read the records.

Accepted Answer

A) True 
 B)False

Question 8

Records disposition involves moving records to permanent storage or destroying records.

Accepted Answer

A) True 
 B)False

Question 9

In a numeric filing system

Accepted Answer

A)  a general folder is included behind each numeric guide 
B)  records that do not have an individual numeric folder are filed in a separate alphabetic file 
C)  an individual numeric folder is not created when enough records related to one name are collected 
D)  both B and C 
A)  a general folder is included behind each numeric guide 
B)  records that do not have an individual numeric folder are filed in a separate alphabetic file 
C)  an individual numeric folder is not created when enough records related to one name are collected 
D)  both B and C

Question 10

Using a family member's name, your birth date, or similar information that will be easy to remember is a good idea when choosing a password used to access a computer system.

Accepted Answer

A) True 
 B)False

Question 11

Which type of system for paper records is most appropriate for filing and retrieving entire folders?

Accepted Answer

A)  vertical file cabinets 
B)  lateral file cabinets 
C)  shelf files 
D)  storage boxes 
A)  vertical file cabinets 
B)  lateral file cabinets 
C)  shelf files 
D)  storage boxes

Question 12

Removing records from the file and recording the pertinent information is called

Accepted Answer

A)  charging out records 
B)  filing records 
C)  digitizing records 
D)  collecting records 
A)  charging out records 
B)  filing records 
C)  digitizing records 
D)  collecting records

Question 13

In a numeric filing system, the document or file that lists the numbers already assigned to a name or subject is called

Accepted Answer

A)  an accession log 
B)  a retention schedule 
C)  a charge-out log 
D)  a disposition file 
A)  an accession log 
B)  a retention schedule 
C)  a charge-out log 
D)  a disposition file

Question 14

Which of the arrangements of records is correct for filing in a terminal-digit file?

Accepted Answer

A)  297  31  150, 298  34  150, 297  33  152, 298  34  153, 296  31  154 
B)  296  31  154, 297  31  150, 297  33  152, 298  34  150, 298  34  153 
C)  297  31  150, 296  31  154, 297  33  152, 298  34  150, 298  34  153 
A)  297  31  150, 298  34  150, 297  33  152, 298  34  153, 296  31  154 
B)  296  31  154, 297  31  150, 297  33  152, 298  34  150, 298  34  153 
C)  297  31  150, 296  31  154, 297  33  152, 298  34  150, 298  34  153

Question 15

A disaster recovery plan should include steps for

Accepted Answer

A)  prevention, archiving, and recovery 
B)  readiness, reaction, retention, and recovery 
C)  prevention, readiness, reaction, and recovery 
D)  none of the above 
A)  prevention, archiving, and recovery 
B)  readiness, reaction, retention, and recovery 
C)  prevention, readiness, reaction, and recovery 
D)  none of the above

Question 16

When names are identical, filing order is determined by the addresses in which order?

Accepted Answer

A)  state or province names, city names, street names, and house or building numbers 
B)  street names, house or building numbers, city names, and state or province names 
C)  city names, state or province names, street names, and house or building numbers 
D)  house or building numbers, street names, city names state or province names 
A)  state or province names, city names, street names, and house or building numbers 
B)  street names, house or building numbers, city names, and state or province names 
C)  city names, state or province names, street names, and house or building numbers 
D)  house or building numbers, street names, city names state or province names

Question 17

Which statement is true when indexing business names that contain numbers?

Accepted Answer

A)  Numbers spelled out (sixth) are filed alphabetically. 
B)  Numbers written in digits (10) are spelled out and filed alphabetically. 
C)  Arabic numbers (2, 3) are filed before Roman numerals (II, III) 
D)  both A and C 
A)  Numbers spelled out (sixth) are filed alphabetically. 
B)  Numbers written in digits (10) are spelled out and filed alphabetically. 
C)  Arabic numbers (2, 3) are filed before Roman numerals (II, III) 
D)  both A and C

Question 18

When indexing names for filing, numbers written in digits in business names are filed in ascending order before alphabetic letters or words.

Accepted Answer

A) True 
 B)False

Question 19

When indexing names for filing, each word in a business name is considered a separate filing unit.

Accepted Answer

A) True 
 B)False

Question 20

A subject filing system is a type of numeric file.

Accepted Answer

A) True 
 B)False

A retention schedule contains procedures to be followed in the case of an event, such as a fire or flood, that results in the loss of records.

A disadvantage of storing records on microfilm is that

Which of these items is a cost factor in a records management system?

A guide is a container made of strong, durable paper that is used to hold papers in a file.

Records that are convenient to have but can be replaced are

Records stored on optical media are readable simply by looking at the media.

A disadvantage of keeping paper records is that you need a display screen or printer to read the records.

Records disposition involves moving records to permanent storage or destroying records.

In a numeric filing system

Using a family member's name, your birth date, or similar information that will be easy to remember is a good idea when choosing a password used to access a computer system.

Which type of system for paper records is most appropriate for filing and retrieving entire folders?

Removing records from the file and recording the pertinent information is called

In a numeric filing system, the document or file that lists the numbers already assigned to a name or subject is called

Which of the arrangements of records is correct for filing in a terminal-digit file?

A disaster recovery plan should include steps for

When names are identical, filing order is determined by the addresses in which order?

Which statement is true when indexing business names that contain numbers?

When indexing names for filing, numbers written in digits in business names are filed in ascending order before alphabetic letters or words.

When indexing names for filing, each word in a business name is considered a separate filing unit.

A subject filing system is a type of numeric file.

The Office Environment

Office Competencies

Managing Information to Enhance Productivity

Communicating in Written Form

Communicating Orally

Telephone Communications

Banking and Payroll

Financial Reports and Procedures

Time and Workstation Management

Meetings and Travel

Processing Mail

Planning and Advancing Your Career

Ongoing Processional Development

Compilation of Business and Office Management

Filters

Exam 11: Records Management

A retention schedule contains procedures to be followed in the case of an event, such as a fire or flood, that results in the loss of records.

A disadvantage of storing records on microfilm is that

Which of these items is a cost factor in a records management system?

A guide is a container made of strong, durable paper that is used to hold papers in a file.

Records that are convenient to have but can be replaced are

Records stored on optical media are readable simply by looking at the media.

A disadvantage of keeping paper records is that you need a display screen or printer to read the records.

Records disposition involves moving records to permanent storage or destroying records.

In a numeric filing system

Using a family member's name, your birth date, or similar information that will be easy to remember is a good idea when choosing a password used to access a computer system.

Which type of system for paper records is most appropriate for filing and retrieving entire folders?

Removing records from the file and recording the pertinent information is called

In a numeric filing system, the document or file that lists the numbers already assigned to a name or subject is called

Which of the arrangements of records is correct for filing in a terminal-digit file?

A disaster recovery plan should include steps for

When names are identical, filing order is determined by the addresses in which order?

Which statement is true when indexing business names that contain numbers?

When indexing names for filing, numbers written in digits in business names are filed in ascending order before alphabetic letters or words.

When indexing names for filing, each word in a business name is considered a separate filing unit.

A subject filing system is a type of numeric file.

The Office Environment

Office Competencies

Managing Information to Enhance Productivity

Communicating in Written Form

Communicating Orally

Telephone Communications

Banking and Payroll

Financial Reports and Procedures

Time and Workstation Management

Meetings and Travel

Processing Mail

Planning and Advancing Your Career

Ongoing Processional Development

Compilation of Business and Office Management

Filters