Question 1

The act of removing records from files, using proper "charge-out" methods, is referred to as:

Accepted Answer

A)  cross-referencing. 
B)  storing. 
C)  retrieval. 
D)  alphabetizing. 
A)  cross-referencing. 
B)  storing. 
C)  retrieval. 
D)  alphabetizing. C

Question 2

A chronologic filing system is a method of filing by date. An example of such a filing system is a recall.

Accepted Answer

A)  The first statement is true and the second statement is false. 
B)  The first statement is false and the second statement is true. 
C)  Both statements are true. 
D)  Both statements are false. 
A)  The first statement is true and the second statement is false. 
B)  The first statement is false and the second statement is true. 
C)  Both statements are true. 
D)  Both statements are false. C

Question 3

An electronic code at the bottom of a document includes the following data: Bldg.C/Crichton/Letter/Ref.MJRadick.
It is likely that the second listing is the:

Accepted Answer

A)  office location. 
B)  originator. 
C)  directory name. 
D)  document name. 
A)  office location. 
B)  originator. 
C)  directory name. 
D)  document name. B

Question 4

Which of the following dental supply companies would be filed first in alphabetical order, and which company would be filed last? 
1) Davis and Davis Laboratory
2) Quick Copy
3) Apex Dental Supplies
4) Albert D. Apple Laboratory
5) QT Surgical Supply
6) Community Pharmacy

Accepted Answer

A)  3 and 2 
B)  3 and 5 
C)  4 and 2 
D)  4 and 5 
A)  3 and 2 
B)  3 and 5 
C)  4 and 2 
D)  4 and 5

Question 5

A file that includes items to be completed in the future is referred to as a/the:

Accepted Answer

A)  chronologic system. 
B)  alpha system. 
C)  numeric system. 
D)  tickler file. 
A)  chronologic system. 
B)  alpha system. 
C)  numeric system. 
D)  tickler file.

Question 6

When storing a document electronically, coding should be placed at the bottom of the document indicating the originator, directory name, and document name for easy retrieval. A subdirectory may be used if necessary.

Accepted Answer

A)  The first statement is true and the second statement is false. 
B)  The first statement is false and the second statement is true. 
C)  Both statements are true. 
D)  Both statements are false. 
A)  The first statement is true and the second statement is false. 
B)  The first statement is false and the second statement is true. 
C)  Both statements are true. 
D)  Both statements are false.

Question 7

Electronic coding used in filing documents generally is:

Accepted Answer

A)  placed at the bottom of the document. 
B)  placed at the top-right of the document. 
C)  entered in a notebook. 
D)  entered onto a separate disk. 
A)  placed at the bottom of the document. 
B)  placed at the top-right of the document. 
C)  entered in a notebook. 
D)  entered onto a separate disk.

Question 8

A file that serves to remind an administrative assistant of a task that needs to be performed is known as a:

Accepted Answer

A)  facsimile. 
B)  recall. 
C)  word processing. 
D)  tickler. 
A)  facsimile. 
B)  recall. 
C)  word processing. 
D)  tickler.

Question 9

Which of the following names would be filed first in alphabetical order, and which name would be filed last? 1. Harold O. Smith
2) Richard Smythe
3) Ronald Smythe
4) Rick Smith
5) Ricardo M. Smith

Accepted Answer

A)  1 and 3 
B)  2 and 4 
C)  1 and 5 
D)  2 and 5 
E)  1 and 4 
A)  1 and 3 
B)  2 and 4 
C)  1 and 5 
D)  2 and 5 
E)  1 and 4

Question 10

Match between columns
                        Premises: 23,946
23,007
25,982
22,082
25,925
24,911
21,110
27,052

Accepted Answer

The Answer of 21,011 to 22,219 and 28,031 to 29,275 is...

Question 11

Which term applies to staff members being alerted in some way that a record normally kept in a specific location has been stored elsewhere?

Accepted Answer

A)  Cross-referencing 
B)  Retrieval 
C)  Coding 
D)  Indexing 
A)  Cross-referencing 
B)  Retrieval 
C)  Coding 
D)  Indexing

Question 12

___ is the way to determine under which name an item needs to be filed.

Accepted Answer

A)  Inspecting 
B)  Indexing 
C)  Coding 
D)  Sorting 
A)  Inspecting 
B)  Indexing 
C)  Coding 
D)  Sorting

Question 13

When a patient chart has been removed from the filing cabinet, an out-folder is used to denote where the patient chart has been taken.

Accepted Answer

A) True 
 B)False

The act of removing records from files, using proper "charge-out" methods, is referred to as:

A chronologic filing system is a method of filing by date. An example of such a filing system is a recall.

An electronic code at the bottom of a document includes the following data: Bldg.C/Crichton/Letter/Ref.MJRadick. It is likely that the second listing is the:

Which of the following dental supply companies would be filed first in alphabetical order, and which company would be filed last? 1) Davis and Davis Laboratory 2) Quick Copy 3) Apex Dental Supplies 4) Albert D. Apple Laboratory 5) QT Surgical Supply 6) Community Pharmacy

A file that includes items to be completed in the future is referred to as a/the:

When storing a document electronically, coding should be placed at the bottom of the document indicating the originator, directory name, and document name for easy retrieval. A subdirectory may be used if necessary.

Electronic coding used in filing documents generally is:

A file that serves to remind an administrative assistant of a task that needs to be performed is known as a:

Which of the following names would be filed first in alphabetical order, and which name would be filed last? 1. Harold O. Smith 2) Richard Smythe 3) Ronald Smythe 4) Rick Smith 5) Ricardo M. Smith

Which term applies to staff members being alerted in some way that a record normally kept in a specific location has been stored elsewhere?

___ is the way to determine under which name an item needs to be filed.

When a patient chart has been removed from the filing cabinet, an out-folder is used to denote where the patient chart has been taken.

The Business of Dentistry

Dental Team Management

Patient Management

Legal and Ethical Issues in the Dental Business Office

Technology in the Business Office

Office Design and Equipment Placement

Working With Dental Office Documents

Written Communications

Telecommunications

Appointment Management Systems

Recall Systems

Inventory Systems and Supply Ordering

Dental Insurance

Financial Systems: Accounts Receivable

Other Financial Systems

Infection Control Systems

Planning and Managing Your Career Path

Filters

Exam 8: Storage of Business Records

The act of removing records from files, using proper "charge-out" methods, is referred to as:

A chronologic filing system is a method of filing by date. An example of such a filing system is a recall.

An electronic code at the bottom of a document includes the following data: Bldg.C/Crichton/Letter/Ref.MJRadick. It is likely that the second listing is the:

Which of the following dental supply companies would be filed first in alphabetical order, and which company would be filed last? 1) Davis and Davis Laboratory 2) Quick Copy 3) Apex Dental Supplies 4) Albert D. Apple Laboratory 5) QT Surgical Supply 6) Community Pharmacy

A file that includes items to be completed in the future is referred to as a/the:

When storing a document electronically, coding should be placed at the bottom of the document indicating the originator, directory name, and document name for easy retrieval. A subdirectory may be used if necessary.

Electronic coding used in filing documents generally is:

A file that serves to remind an administrative assistant of a task that needs to be performed is known as a:

Which of the following names would be filed first in alphabetical order, and which name would be filed last? 1. Harold O. Smith 2) Richard Smythe 3) Ronald Smythe 4) Rick Smith 5) Ricardo M. Smith

Which term applies to staff members being alerted in some way that a record normally kept in a specific location has been stored elsewhere?

___ is the way to determine under which name an item needs to be filed.

When a patient chart has been removed from the filing cabinet, an out-folder is used to denote where the patient chart has been taken.

The Business of Dentistry

Dental Team Management

Patient Management

Legal and Ethical Issues in the Dental Business Office

Technology in the Business Office

Office Design and Equipment Placement

Working With Dental Office Documents

Written Communications

Telecommunications

Appointment Management Systems

Recall Systems

Inventory Systems and Supply Ordering

Dental Insurance

Financial Systems: Accounts Receivable

Other Financial Systems

Infection Control Systems

Planning and Managing Your Career Path

Filters