Question 1

It is never appropriate to submit a business report without a title fly.

Accepted Answer

A) True 
 B)False

Question 2

An RFP usually includes

Accepted Answer

A)  detailed instructions on referring to the RFP itself in your proposal. 
B)  a list of companies that have submitted failed proposals in the past. 
C)  any negative information about the company that might affect the project. 
D)  a standard disclaimer that any costs mentioned in the report may increase after the proposal is accepted. 
E)  all of the above. 
A)  detailed instructions on referring to the RFP itself in your proposal. 
B)  a list of companies that have submitted failed proposals in the past. 
C)  any negative information about the company that might affect the project. 
D)  a standard disclaimer that any costs mentioned in the report may increase after the proposal is accepted. 
E)  all of the above.

Question 3

Placing detailed supporting materials online instead of in a traditional appendix

Accepted Answer

A)  can make it much more convenient for readers to access. 
B)  suggests that you are lazy and unprofessional. 
C)  is not acceptable unless your report is highly technical. 
D)  is a great inconvenience for your audience. 
E)  often leads to legal problems. 
A)  can make it much more convenient for readers to access. 
B)  suggests that you are lazy and unprofessional. 
C)  is not acceptable unless your report is highly technical. 
D)  is a great inconvenience for your audience. 
E)  often leads to legal problems.

Question 4

After sending your report,you should wait at least three weeks before contacting the audience if you don't receive a response.

Accepted Answer

A) True 
 B)False

Question 5

When distributing reports and proposals electronically,why is it preferable to send documents as PDF files instead of word-processor files?

Accepted Answer

Sending documents as PDF files is prefer

Question 6

Distributing reports and proposals via a web-based content management system,intranet,or extranet

Accepted Answer

A)  has become completely obsolete now that email is so widespread and easy to use. 
B)  is impossible without special training and expensive software. 
C)  requires verifying that your document displays correctly after you have uploaded it. 
D)  is far more expensive than delivering printed copies. 
E)  should be avoided at all costs-even when the audience requests it. 
A)  has become completely obsolete now that email is so widespread and easy to use. 
B)  is impossible without special training and expensive software. 
C)  requires verifying that your document displays correctly after you have uploaded it. 
D)  is far more expensive than delivering printed copies. 
E)  should be avoided at all costs-even when the audience requests it.

Question 7

Most proposals have few supplementary parts.

Accepted Answer

A) True 
 B)False

Question 8

In a formal proposal,a synopsis or executive summary may be

Accepted Answer

A)  essential for highlighting your competitive advantage. 
B)  useful if the proposal is fairly short. 
C)  placed in an appendix. 
D)  unnecessary. 
E)  most effective if it does not mention the RFP to which you are responding. 
A)  essential for highlighting your competitive advantage. 
B)  useful if the proposal is fairly short. 
C)  placed in an appendix. 
D)  unnecessary. 
E)  most effective if it does not mention the RFP to which you are responding.

Question 9

The close of a report may be called the "Summary" or "Conclusions and Recommendations."

Accepted Answer

A) True 
 B)False

Question 10

Many reports,especially short ones,require neither a synopsis nor an executive summary.

Accepted Answer

A) True 
 B)False

Question 11

Explain the difference between a title fly and a title page.

Accepted Answer

The title fly is simply a plain sheet of

Question 12

The list of secondary sources at the end of a report can be labeled "References" when

Accepted Answer

A)  it contains fewer than 10 items. 
B)  it contains more than 50 items. 
C)  it is incomplete. 
D)  you want the tone of your report to be conversational. 
E)  you include works consulted but not mentioned in your report. 
A)  it contains fewer than 10 items. 
B)  it contains more than 50 items. 
C)  it is incomplete. 
D)  you want the tone of your report to be conversational. 
E)  you include works consulted but not mentioned in your report.

Question 13

The components of a formal proposal are entirely different from those of other formal reports.

Accepted Answer

A) True 
 B)False

Question 14

It is sometimes acceptable for the title page to serve as the report cover.

Accepted Answer

A) True 
 B)False

Question 15

The introduction to a formal business report should never be longer than a paragraph or two.

Accepted Answer

A) True 
 B)False

Question 16

Proposals addressed to potential customers and investors

Accepted Answer

A)  are nearly always formal. 
B)  rarely include a copy of the RFP. 
C)  are less formal than those addressed to internal audiences. 
D)  should never include visuals. 
E)  should always be single-spaced. 
A)  are nearly always formal. 
B)  rarely include a copy of the RFP. 
C)  are less formal than those addressed to internal audiences. 
D)  should never include visuals. 
E)  should always be single-spaced.

Question 17

Sending reports and proposals as PDF files

Accepted Answer

A)  reduces the likelihood of inadvertently spreading macro viruses and other contaminations. 
B)  increases the chances of inadvertently spreading macro viruses and other contaminations. 
C)  gives you less control over how the document is displayed on the audience's computer. 
D)  is likely to frustrate audiences, since they require expensive software to open. 
E)  makes it especially difficult to gather comments and other input on the document from reviewers. 
A)  reduces the likelihood of inadvertently spreading macro viruses and other contaminations. 
B)  increases the chances of inadvertently spreading macro viruses and other contaminations. 
C)  gives you less control over how the document is displayed on the audience's computer. 
D)  is likely to frustrate audiences, since they require expensive software to open. 
E)  makes it especially difficult to gather comments and other input on the document from reviewers.

Question 18

Which of the following is not a typical function of the introduction to a report?

Accepted Answer

A)  Telling the audience what the report is about 
B)  Explaining to readers why they should be concerned about the topic 
C)  Outlining how the report is organized 
D)  Documenting sources 
E)  All of the above are typical functions. 
A)  Telling the audience what the report is about 
B)  Explaining to readers why they should be concerned about the topic 
C)  Outlining how the report is organized 
D)  Documenting sources 
E)  All of the above are typical functions.

Question 19

Urging readers to act in the close of a proposal

Accepted Answer

A)  is considered a hard-sell tactic, and should be avoided. 
B)  is acceptable if you know the audience well, but inappropriate for new clients. 
C)  is an effective and reasonable strategy. 
D)  generally works well, but never when responding to government RFP's. 
E)  is effective only when your text is organized in the direct approach. 
A)  is considered a hard-sell tactic, and should be avoided. 
B)  is acceptable if you know the audience well, but inappropriate for new clients. 
C)  is an effective and reasonable strategy. 
D)  generally works well, but never when responding to government RFP's. 
E)  is effective only when your text is organized in the direct approach.

Question 20

An ideal approach to proofreading a formal report or proposal is to

Accepted Answer

A)  skim it quickly as soon as you finish drafting it, and then send it as soon as possible. 
B)  have two people review it-one who is an expert on the topic and one who is not. 
C)  never rely on anyone other than yourself. 
D)  completely avoid using spell checkers, grammar checkers and other software tools. 
E)  send the draft to a competing company, and ask for their feedback. 
A)  skim it quickly as soon as you finish drafting it, and then send it as soon as possible. 
B)  have two people review it-one who is an expert on the topic and one who is not. 
C)  never rely on anyone other than yourself. 
D)  completely avoid using spell checkers, grammar checkers and other software tools. 
E)  send the draft to a competing company, and ask for their feedback.

It is never appropriate to submit a business report without a title fly.

An RFP usually includes

Placing detailed supporting materials online instead of in a traditional appendix

After sending your report,you should wait at least three weeks before contacting the audience if you don't receive a response.

When distributing reports and proposals electronically,why is it preferable to send documents as PDF files instead of word-processor files?

Distributing reports and proposals via a web-based content management system,intranet,or extranet

Most proposals have few supplementary parts.

In a formal proposal,a synopsis or executive summary may be

The close of a report may be called the "Summary" or "Conclusions and Recommendations."

Many reports,especially short ones,require neither a synopsis nor an executive summary.

Explain the difference between a title fly and a title page.

The list of secondary sources at the end of a report can be labeled "References" when

The components of a formal proposal are entirely different from those of other formal reports.

It is sometimes acceptable for the title page to serve as the report cover.

The introduction to a formal business report should never be longer than a paragraph or two.

Proposals addressed to potential customers and investors

Sending reports and proposals as PDF files

Which of the following is not a typical function of the introduction to a report?

Urging readers to act in the close of a proposal

An ideal approach to proofreading a formal report or proposal is to

Achieving Success Through Effective Business Communication

Mastering Team Skills and Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Planning Reports and Proposals

Writing Reports and Proposals

Designing and Delivering Oral and Online Presentations

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

Handbook of Grammar, Mechanics, and Usage

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Exam 13: Completing Reports and Proposals

It is never appropriate to submit a business report without a title fly.

An RFP usually includes

Placing detailed supporting materials online instead of in a traditional appendix

After sending your report,you should wait at least three weeks before contacting the audience if you don't receive a response.

When distributing reports and proposals electronically,why is it preferable to send documents as PDF files instead of word-processor files?

Distributing reports and proposals via a web-based content management system,intranet,or extranet

Most proposals have few supplementary parts.

In a formal proposal,a synopsis or executive summary may be

The close of a report may be called the "Summary" or "Conclusions and Recommendations."

Many reports,especially short ones,require neither a synopsis nor an executive summary.

Explain the difference between a title fly and a title page.

The list of secondary sources at the end of a report can be labeled "References" when

The components of a formal proposal are entirely different from those of other formal reports.

It is sometimes acceptable for the title page to serve as the report cover.

The introduction to a formal business report should never be longer than a paragraph or two.

Proposals addressed to potential customers and investors

Sending reports and proposals as PDF files

Which of the following is not a typical function of the introduction to a report?

Urging readers to act in the close of a proposal

An ideal approach to proofreading a formal report or proposal is to

Achieving Success Through Effective Business Communication

Mastering Team Skills and Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Planning Reports and Proposals

Writing Reports and Proposals

Designing and Delivering Oral and Online Presentations

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

Handbook of Grammar, Mechanics, and Usage

Filters