Question 1

The letter of transmittal says what you would say if you were handing the report directly to someone.

Accepted Answer

A) True 
 B)False

Question 2

An index is necessary only if your report is going to be published.

Accepted Answer

A) True 
 B)False

Question 3

Three weeks ago you sent a proposal to a client who had asked for information on upgrading his company's security system. You've heard nothing in response. You should

Accepted Answer

A)  take it as a sign that the client agrees with what you had to say and is likely to hire you. 
B)  assume that the report has not been read. 
C)  demand to know why you haven't received a response yet. 
D)  inquire politely about your proposal and offer to answer any questions regarding what you offered. 
A)  take it as a sign that the client agrees with what you had to say and is likely to hire you. 
B)  assume that the report has not been read. 
C)  demand to know why you haven't received a response yet. 
D)  inquire politely about your proposal and offer to answer any questions regarding what you offered.

Question 4

In reports that are intended to lead to action, the recommendations section may be fairly extensive because it spells out exactly what should happen next.

Accepted Answer

A) True 
 B)False

Question 5

Unlike reports, most proposals

Accepted Answer

A)  contain many supplementary parts. 
B)  contain few supplementary parts. 
C)  are never analytical. 
D)  never contain an appendix. 
A)  contain many supplementary parts. 
B)  contain few supplementary parts. 
C)  are never analytical. 
D)  never contain an appendix.

Question 6

A report title should always begin with "A Study of" or "A Report on."

Accepted Answer

A) True 
 B)False

Question 7

The cover, title page, and table of contents are among the ________ parts of a formal report.

Accepted Answer

The answer of The cover, title page, and table of...

Question 8

What is one advantage of starting each section of your report on a separate page?

Accepted Answer

It helps your readers navigate

Question 9

Explain the difference between a title fly and a title page.

Accepted Answer

The title fly is simply a plain sheet of

Question 10

The most common supplementary parts to include in a formal report are the appendix, the bibliography, and the index.

Accepted Answer

A) True 
 B)False

Question 11

List at least three types of materials commonly included in appendixes.

Accepted Answer

Appendixes commonly include qu

Question 12

You've prepared a 7-page report for a local government official outlining the potential for your company's involvement with downtown revitalization. In this short report it would be reasonable to

Accepted Answer

A)  not include a synopsis or an executive summary. 
B)  not include an executive summary. 
C)  combine the executive summary with the letter of transmittal. 
D)  do any of the above. 
A)  not include a synopsis or an executive summary. 
B)  not include an executive summary. 
C)  combine the executive summary with the letter of transmittal. 
D)  do any of the above.

Question 13

You should include a title fly with business reports when you want to

Accepted Answer

A)  add a touch of formality to the report. 
B)  protect the report from dirt and careless handling. 
C)  give the name of the company for which the report has been prepared. 
D)  provide a page for the reader to make notes on. 
A)  add a touch of formality to the report. 
B)  protect the report from dirt and careless handling. 
C)  give the name of the company for which the report has been prepared. 
D)  provide a page for the reader to make notes on.

Question 14

A bibliography and an index are the ________ parts of a formal report.

Accepted Answer

The answer of A bibliography and an index are the...

Question 15

When you proofread the text part of a report, you should essentially look for the same types of mistakes as you would look for in any business message.

Accepted Answer

A) True 
 B)False

Question 16

Briefly explain the difference between a synopsis and an executive summary.

Accepted Answer

A synopsis (or abstract) is si

Question 17

A synopsis is generally more comprehensive than an executive summary.

Accepted Answer

A) True 
 B)False

Question 18

An executive summary

Accepted Answer

A)  is never longer than a few paragraphs. 
B)  comes before the synopsis in the prefatory section of a report. 
C)  may contain headings and visual elements. 
D)  is always included with reports longer than 10 pages. 
A)  is never longer than a few paragraphs. 
B)  comes before the synopsis in the prefatory section of a report. 
C)  may contain headings and visual elements. 
D)  is always included with reports longer than 10 pages.

Question 19

The four tasks involved in completing business reports and proposals include all of the following except

Accepted Answer

A)  distributing. 
B)  revising. 
C)  composing. 
D)  producing. 
A)  distributing. 
B)  revising. 
C)  composing. 
D)  producing.

Question 20

If you received written authorization to prepare a business report, you should respond with a letter of acceptance.

Accepted Answer

A) True 
 B)False

Exam 15: Completing Reports and Proposals

The letter of transmittal says what you would say if you were handing the report directly to someone.

An index is necessary only if your report is going to be published.

Three weeks ago you sent a proposal to a client who had asked for information on upgrading his company's security system. You've heard nothing in response. You should

In reports that are intended to lead to action, the recommendations section may be fairly extensive because it spells out exactly what should happen next.

Unlike reports, most proposals

A report title should always begin with "A Study of" or "A Report on."

The cover, title page, and table of contents are among the ________ parts of a formal report.

What is one advantage of starting each section of your report on a separate page?

Explain the difference between a title fly and a title page.

The most common supplementary parts to include in a formal report are the appendix, the bibliography, and the index.

List at least three types of materials commonly included in appendixes.

You've prepared a 7-page report for a local government official outlining the potential for your company's involvement with downtown revitalization. In this short report it would be reasonable to

You should include a title fly with business reports when you want to

A bibliography and an index are the ________ parts of a formal report.

When you proofread the text part of a report, you should essentially look for the same types of mistakes as you would look for in any business message.

Briefly explain the difference between a synopsis and an executive summary.

A synopsis is generally more comprehensive than an executive summary.

An executive summary

The four tasks involved in completing business reports and proposals include all of the following except

If you received written authorization to prepare a business report, you should respond with a letter of acceptance.

Achieving Success Through Effective Business Communication

Mastering Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Crafting Messages for Electronic Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Finding, Evaluating, and Processing Information

Designing Visual Communication

Planning Reports and Proposals

Writing Reports and Proposals

Developing Oral and Online Presentations

Enhancing Presentations With Slides and Other Visuals

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Format and Layout of Business Documents

Documentation of Report Sources

Correction Symbols

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