Exam 18: Outlook Lesson 3: Working With Other Outlook Tools

You can select new colors for the Categorize feature by clicking the ____________________ button.

To assign a task to someone else in the Task window, on the Task tab, in the Manage Task group, click the Assign Task button.

To add a new Journal entry, on the Home tab, in the ____ group, click the Journal Entry button.

Case OL 3-1 Liam wants to record in Outlook that he has completed several of the tasks on his to-do list. To mark a task complete, Liam should double-click the task to open it, and then click the up arrow next to the % Complete box until ____ appears in the box.

FIGURE OL 3-1 Referring to Figure OL 3-1 above, number 2 is pointing to the ____.

Outlook automatically adds the ____ to notes.

In the Navigation Pane, if the Notes folder button is not visible, click the ____ buttons icon, point to Add or Remove Buttons, and then select Notes in the list.

To change size and view of the Notes icons, click the View tab, and then in the Arrangement group, click Large Icons, Small Icons, or ____.

As with other Outlook activities, in the other groups, you can mark a task as recurring, categorize or mark it for follow-up, or identify it as ____.

You can assign or send a task to yourself.

You can view journal entries in a timeline.

Depending on the current view, you can print your tasks in a table style , which looks similar to the To-Do List.

FIGURE OL 3-1 Referring to Figure OL 3-1 above, number 4 is pointing to the ____.

You can exit Outlook by clicking the ____________________ tab and then clicking Exit.

Case OL 3-1 Liam wants to record in Outlook that he has completed several of the tasks on his to-do list. To edit a task, Liam should double-click it, make his changes, and then on the ____ tab, in the Actions group, click the Save & Close button.

You can display the To-Do Bar in any view, depending on your personal preference. It appears by default in every view except Task view.

Depending on the current view, you can print your tasks in a ____ style, which places each task on its own page.

How do you capture your time spent on an interaction using a journal entry? Also, please give an example of why you would want to do this.

To print your Tasks in the current view, on the Ribbon, click the File tab and then in Print view, click Print.

Case OL 3-2 Shari is trying to concentrate on an important project and is finding the To-Do Bar distracting. Finally, Shari decides that she wants to turn off the To-Do Bar. She navigates to the Ribbon, then on the ____ tab, in the Layout group, clicks the To-Do Bar button, and then clicks Off.