Exam 15: Special Events

Securing sponsorship for an event is helpful because sponsors provide: • Free tickets for future events • Discount parking passes • Extra employees to work the event • Money or in-kind contributions in exchange for recognition

The annual meeting has ended and you are at the post-convention meeting with members of the hotel staff, the host company and your special events team. Together you are reviewing the successes and challenges of the event. Which stage of the event planning process are you involved in? • Planning • Evaluation • Coordination • Research

What special skills are necessary for event management?

The stage of the event that is budget driven is the __________ stage. This stage includes contracting out services and arranging all other activities.

The two most important social skills a meeting planner can have are communication and: • being able to multitask • being able to connect via web tools • listening • delegating

A professional wedding planner assists with all of the following except: • baking the wedding cake • providing ideas to the couple that they may not have considered • planning and organizing the event so it goes off perfectly • providing resources at the drop of the hat in case something goes awry

The international Festivals and Events Association provides the festival management and training which can lead to certification as: • a meeting planner • festival and event executive • club manager • special events professional

The number one skill a successful event manager must possess is: • Networking • Patience • Communication • Leadership

Meeting Planners International provides professional development certification in two areas. Those who successfully meet the requirements for _____________ may earn up to $10,000 per year more than their non certified counterparts. • CMM • CFBE • CMP • CSEP

What are the five stages of the event planning process?

One of the challenges presented by changing technology as it relates to the special events field is: • the need to continually master new software programs and applications • the static nature of technology • the ease of facilitating events provided by technology • the ability to manage much of the coordination of an event from a smartphone

The primary functions of the Convention and Visitors Bureau include all of the following except: • encourage groups to hold meetings in the city or area it represents • assist those groups with meeting preparations and during the event • encourage tourists to visit the historic, recreational and culture opportunities of the area • provide direct meeting planning services for organizations visiting the city or area

Weddings, engagement parties, and holiday functions are examples of __________ events.

What does it mean to have sponsorship for a large event and why is this important?

Which of the following is not true of a special event? • occurs spontaneously • always arouses expectations • are planned • are usually motivated by a reason for celebration

Which type of event would include annual meetings, sales meetings, workshops, training meetings and an awards ceremony? • Corporate event • Association event • Charity or fundraising event • Social event

The process of reaching an agreement on the terms and conditions that will govern an event or relationship between a client and vendor is known as: • delegation • negotiation • communication • budgeting

A __________ recognizes a unique moment in time with a ceremony and ritual to satisfy special needs.

As an event planner which of the following is not an important aspect of on the job time management? • Delegating tasks • Keeping accurate records and lists • Preparing agendas • Focusing on staffing needs

The second stage in event planning is the __________ stage and allows for the freedom in creativity and the implementation of new ideas that support the objectives for the event.