Question 1

When you're preparing an RFP, identify decision criteria and choose information to measure against those criteria. Otherwise, you will

Accepted Answer

A) place unreasonable demands on bidders. 
B) cause unnecessary complications in your review process. 
C) discourage some potentially attractive bidders from responding. 
D) all of the above. 
A) place unreasonable demands on bidders. 
B) cause unnecessary complications in your review process. 
C) discourage some potentially attractive bidders from responding. 
D) all of the above.

Question 2

The prefatory parts of a solicited proposal may include

Accepted Answer

A) a letter of authorization. 
B) a copy of the RFP. 
C) an index. 
D) visual elements. 
A) a letter of authorization. 
B) a copy of the RFP. 
C) an index. 
D) visual elements.

Question 3

The writing approach for a proposal is similar to the approach used for persuasive sales messages, so you can

Accepted Answer

A) follow the AIDA model. 
B) follow the good-news message plan. 
C) minimize the "you" attitude. 
D) open with a buffer statement. 
A) follow the AIDA model. 
B) follow the good-news message plan. 
C) minimize the "you" attitude. 
D) open with a buffer statement.

Question 4

What four topics are commonly covered in the introduction to a business proposal? Briefly explain each one.

Accepted Answer

The introduction to a business proposal

Question 5

The most common supplementary parts to include in a formal report are the appendix, the bibliography, and the index.

Accepted Answer

A) True 
 B)False

Question 6

The introduction of a proposal includes the ________ or boundaries of the proposal; that is, what you will and will not do.

Accepted Answer

scope
Explanation:Th

Question 7

In order to help your readers make informed decisions

Accepted Answer

A) tell them what they need to know-no more, no less. 
B) withhold information that doesn't suit your needs. 
C) present your raw data, so they can compile it as they see fit. 
D) manipulate the data to smooth out negative trends. 
A) tell them what they need to know-no more, no less. 
B) withhold information that doesn't suit your needs. 
C) present your raw data, so they can compile it as they see fit. 
D) manipulate the data to smooth out negative trends.

Question 8

If you want to call attention to the visuals in a formal report, you should

Accepted Answer

A) create a table of contents. 
B) include a list of illustrations. 
C) submit them in a separate document. 
D) cite their sources in the bibliography. 
A) create a table of contents. 
B) include a list of illustrations. 
C) submit them in a separate document. 
D) cite their sources in the bibliography.

Question 9

The writing style for a report should be more formal when

Accepted Answer

A) you know your readers reasonably well. 
B) your report is intended for internal distribution. 
C) the subject is controversial or complex. 
D) the report is relatively short. 
A) you know your readers reasonably well. 
B) your report is intended for internal distribution. 
C) the subject is controversial or complex. 
D) the report is relatively short.

Question 10

The close of a proposal should

Accepted Answer

A) summarize how your proposed solution will benefit the reader. 
B) reemphasize why your firm is the right choice for the job. 
C) ask for a decision from the reader. 
D) do all of the above. 
A) summarize how your proposed solution will benefit the reader. 
B) reemphasize why your firm is the right choice for the job. 
C) ask for a decision from the reader. 
D) do all of the above.

Question 11

Use a more ________ tone for longer reports, especially those dealing with controversial or complex information and those that will be sent to other parts of the organization or to outsiders.

Accepted Answer

formal
Explanation:The advantage of a fo

Question 12

In the close of a proposal to install energy-saving light fixtures at a local hospital, don't emphasize client benefits if you think they are obvious.

Accepted Answer

A) True 
 B)False

Question 13

List at least three factors that can help you decide what parts to include in a business report.

Accepted Answer

(1)The type of report you are

Question 14

What does it mean to "package your proposal attractively"? Why is it important to do so?

Accepted Answer

This phrase refers to making sure your p

Question 15

As stated in your textbook, effective report content is accurate. Therefore, information presented in the report

Accepted Answer

A) should be positive. 
B) must be easy to find. 
C) should be relatively precise. 
D) must be factually correct. 
A) should be positive. 
B) must be easy to find. 
C) should be relatively precise. 
D) must be factually correct.

Question 16

Materials in an appendix are not incorporated into the text because

Accepted Answer

A) they are controversial. 
B) they include bad news. 
C) they are lengthy, or lack direct relevance to the report. 
D) they will not be interesting to anyone who reads the report. 
A) they are controversial. 
B) they include bad news. 
C) they are lengthy, or lack direct relevance to the report. 
D) they will not be interesting to anyone who reads the report.

Question 17

Describing your organization's qualifications in a formal proposal is

Accepted Answer

A) considered arrogant and should be avoided. 
B) appropriate, but only in the introduction. 
C) an essential part of the body section of the proposal. 
D) a good idea only when your recommendations are controversial. 
A) considered arrogant and should be avoided. 
B) appropriate, but only in the introduction. 
C) an essential part of the body section of the proposal. 
D) a good idea only when your recommendations are controversial.

Question 18

Briefly explain the difference between an informative synopsis and a descriptive synopsis.

Accepted Answer

Whereas an informative synopsis presents

Question 19

Include a title fly with business reports when you want to

Accepted Answer

A) give the name of the company for which the report has been prepared. 
B) add a touch of formality to the report. 
C) protect the report from dirt and careless handling. 
D) provide a page for the reader to make notes on. 
A) give the name of the company for which the report has been prepared. 
B) add a touch of formality to the report. 
C) protect the report from dirt and careless handling. 
D) provide a page for the reader to make notes on.

Question 20

A(n)________ synopsis simply tells what the report is about.

Accepted Answer

descriptive
Explanation:A descriptive sy

Exam 15: Writing and Completing Reports and Proposals

When you're preparing an RFP, identify decision criteria and choose information to measure against those criteria. Otherwise, you will

The prefatory parts of a solicited proposal may include

The writing approach for a proposal is similar to the approach used for persuasive sales messages, so you can

What four topics are commonly covered in the introduction to a business proposal? Briefly explain each one.

The most common supplementary parts to include in a formal report are the appendix, the bibliography, and the index.

The introduction of a proposal includes the ________ or boundaries of the proposal; that is, what you will and will not do.

In order to help your readers make informed decisions

If you want to call attention to the visuals in a formal report, you should

The writing style for a report should be more formal when

The close of a proposal should

Use a more ________ tone for longer reports, especially those dealing with controversial or complex information and those that will be sent to other parts of the organization or to outsiders.

In the close of a proposal to install energy-saving light fixtures at a local hospital, don't emphasize client benefits if you think they are obvious.

List at least three factors that can help you decide what parts to include in a business report.

What does it mean to "package your proposal attractively"? Why is it important to do so?

As stated in your textbook, effective report content is accurate. Therefore, information presented in the report

Materials in an appendix are not incorporated into the text because

Describing your organization's qualifications in a formal proposal is

Briefly explain the difference between an informative synopsis and a descriptive synopsis.

Include a title fly with business reports when you want to

A(n)________ synopsis simply tells what the report is about.

Achieving Success Through Effective Business Communication

Mastering Team Skills and Interpersonal Communication

Communicating in a World of Diversity

Planning Business Messages

Writing Business Messages

Completing Business Messages

Electronic Media

Social Media

Visual Media

Writing Routine and Positive Messages

Writing Negative Messages

Writing Persuasive Messages

Finding, Evaluating, and Processing Information

Planning Reports and Proposals

Developing Oral and Online Presentations

Enhancing Presentations with Slides and Other Visuals

Building Careers and Writing Résumés

Applying and Interviewing for Employment

Handbook of Grammar, Mechanics, and Usage

Format and Layout of Business Documents

Documentation of Report Sources

Filters