Question 1

What is an advance organizer?

Accepted Answer

A)  a note card listing some of the major points of your presentation, prepared in advance as a memory aid 
B)  a stress-relief exercise that you perform in the last few minutes before you begin to speak, to shake off some of the nervousness that you will probably experience 
C)  an assistant or colleague who helps prepare the room to ensure that your audiovisual aids are working, the lighting and room temperature are appropriate, and sufficient seating is available for the audience 
D)  a statement that tells the listener what you are about to say 
A)  a note card listing some of the major points of your presentation, prepared in advance as a memory aid 
B)  a stress-relief exercise that you perform in the last few minutes before you begin to speak, to shake off some of the nervousness that you will probably experience 
C)  an assistant or colleague who helps prepare the room to ensure that your audiovisual aids are working, the lighting and room temperature are appropriate, and sufficient seating is available for the audience 
D)  a statement that tells the listener what you are about to say

Question 2

how many times should you rehearse an extemporaneous presentation?

Accepted Answer

A)  once 
B)  twice 
C)  three times 
D)  none; let the moment make it truly extemporaneous 
A)  once 
B)  twice 
C)  three times 
D)  none; let the moment make it truly extemporaneous

Question 3

Chapter 21 lists a number of techniques for overcoming nervousness and releasing nervous energy before giving an oral presentation. One is to remind yourself that you are prepared. What are two other techniques mentioned in the chapter?

Accepted Answer

A)  Jog rapidly in place for a few minutes. 
B)  Talk with someone for a few minutes. 
C)  Take several deep breaths, exhaling slowly. 
D)  Drink two or three 8-ounce glasses of water. 
E)  Focus your gaze on the far wall for the first few minutes of your presentation. 
A)  Jog rapidly in place for a few minutes. 
B)  Talk with someone for a few minutes. 
C)  Take several deep breaths, exhaling slowly. 
D)  Drink two or three 8-ounce glasses of water. 
E)  Focus your gaze on the far wall for the first few minutes of your presentation.

Question 4

you do not need to announce the end of your presentation. Listeners can tell when you are ending.

Accepted Answer

A) True 
 B)False

Question 5

it is better to plan ahead to say something funny or witty than to do so spontaneously.

Accepted Answer

A) True 
 B)False

Question 6

which factors should you take into account when using Prezi to prepare a presentation?

Accepted Answer

A)  You will be able to access the free version only when you have access to the Internet. 
B)  You can collaborate with others on your Prezi presentation in real time. 
C)  You will need to pay a fee in order to present your Prezi presentation to the public. 
D)  Once you decide on a sequence for a specific presentation, you will need to use that same sequence each time you deliver the presentation. 
A)  You will be able to access the free version only when you have access to the Internet. 
B)  You can collaborate with others on your Prezi presentation in real time. 
C)  You will need to pay a fee in order to present your Prezi presentation to the public. 
D)  Once you decide on a sequence for a specific presentation, you will need to use that same sequence each time you deliver the presentation.

Question 7

what is one disadvantage of using the free version of the Prezi presentation tool?

Accepted Answer

A)  Your presentations will be in a public space, so you must be careful about the information you put in them. 
B)  You must connect to the Internet to show your presentations. 
C)  You must connect to the Internet to make changes to your presentations. 
D)  All responses are correct. 
A)  Your presentations will be in a public space, so you must be careful about the information you put in them. 
B)  You must connect to the Internet to show your presentations. 
C)  You must connect to the Internet to make changes to your presentations. 
D)  All responses are correct.

Question 8

Chapter 21 describes four types of oral presentations, including impromptu presentations. What are the other three?

Accepted Answer

A)  contemporaneous presentations 
B)  extemporaneous presentations 
C)  scripted presentations 
D)  prescriptive presentations 
E)  memorized presentations 
A)  contemporaneous presentations 
B)  extemporaneous presentations 
C)  scripted presentations 
D)  prescriptive presentations 
E)  memorized presentations

Question 9

If you are asked a question you do not understand during a question-and-answer session, you should first ask for clarification, then respond to the question, and then ask if you have answered the question adequately.

Accepted Answer

A) True 
 B)False

Question 10

one of the suggestions for introducing your presentation is to introduce yourself. What are two other suggestions from the chapter?

Accepted Answer

A)  Have the audience read your title slide aloud. 
B)  Explain the purpose of the presentation. 
C)  Provide an advance organizer. 
D)  Tell the audience how many slides you will use. 
A)  Have the audience read your title slide aloud. 
B)  Explain the purpose of the presentation. 
C)  Provide an advance organizer. 
D)  Tell the audience how many slides you will use.

Question 11

an effective 20-minute presentation could take 13 hours to prepare.

Accepted Answer

A) True 
 B)False

Question 12

which statement about oral presentations is correct?

Accepted Answer

A)  The audience and purpose are basically the same for any presentation you give. 
B)  The audience for an oral presentation will be receptive to your message; otherwise, they will not attend. 
C)  You can always find a way to fit all of your ideas into the allotted time. 
D)  Some presentations call for both informing and persuading the audience. 
A)  The audience and purpose are basically the same for any presentation you give. 
B)  The audience for an oral presentation will be receptive to your message; otherwise, they will not attend. 
C)  You can always find a way to fit all of your ideas into the allotted time. 
D)  Some presentations call for both informing and persuading the audience.

Question 13

A presenter is preparing to deliver a presentation at an annual conference. Over 200 people are expected to attend this presentation. Which of the following is the least effective technique for making a lasting impression on the audience?

Accepted Answer

A)  Open with a joke. 
B)  Focus on the audience's interests. 
C)  Describe the topic in human terms. 
D)  Use specific numbers, dollars, or percentages. 
A)  Open with a joke. 
B)  Focus on the audience's interests. 
C)  Describe the topic in human terms. 
D)  Use specific numbers, dollars, or percentages.

Question 14

Which statement accurately describes PowerPoint and Prezi, the presentation-slide programs mentioned in Chapter 21?

Accepted Answer

A)  Prezi is organized as a network or web, while PowerPoint is linear. 
B)  PowerPoint is organized as a network or web, while Prezi is linear. 
C)  Both PowerPoint and Prezi allow you to arrange your images in a web with seamless transitions. 
D)  Both Prezi and PowerPoint require you to arrange graphics linearly. 
A)  Prezi is organized as a network or web, while PowerPoint is linear. 
B)  PowerPoint is organized as a network or web, while Prezi is linear. 
C)  Both PowerPoint and Prezi allow you to arrange your images in a web with seamless transitions. 
D)  Both Prezi and PowerPoint require you to arrange graphics linearly.

Question 15

there are four techniques for concluding a presentation. One is to look to the future. What is one other?

Accepted Answer

The other three techniques are

Question 16

If you are presenting to nonnative speakers of English, which of the following should you do?

Accepted Answer

A)  Survey your audience for the most frequently spoken languages and arrange for translations of your slides into those languages. 
B)  Offer to provide free translations of the slides to any interested audience members following the presentation. 
C)  Include, directly on your slides, brief translations of the most essential content in the most commonly spoken languages. 
D)  Use simple vocabulary and slow down the pace of your delivery. 
A)  Survey your audience for the most frequently spoken languages and arrange for translations of your slides into those languages. 
B)  Offer to provide free translations of the slides to any interested audience members following the presentation. 
C)  Include, directly on your slides, brief translations of the most essential content in the most commonly spoken languages. 
D)  Use simple vocabulary and slow down the pace of your delivery.

Question 17

Which of these tips for presenting to an audience from a different culture who have a different native language is NOT recommended in the chapter?

Accepted Answer

A)  Hire translators and interpreters if necessary. 
B)  Use graphics effectively to reinforce your points. 
C)  Be aware that gestures can have cultural meanings. 
D)  Anticipate that the audience will adapt quickly to your presentation style. 
A)  Hire translators and interpreters if necessary. 
B)  Use graphics effectively to reinforce your points. 
C)  Be aware that gestures can have cultural meanings. 
D)  Anticipate that the audience will adapt quickly to your presentation style.

Question 18

In an oral presentation, what is an advance organizer?

Accepted Answer

An advance organizer

Question 19

Maintaining eye contact is one way to use your body effectively. What is another technique discussed in the chapter?

Accepted Answer

The other three techniques are

Question 20

Chapter 21 discusses four aspects of the speaking situation that you should take into account when planning the graphics you'll use in an oral presentation. One is the length of the presentation. What are the other three aspects?

Accepted Answer

A)  audience aptitude and experience 
B)  size and layout of the room 
C)  equipment 
D)  formality of the presentation 
E)  color schemes 
A)  audience aptitude and experience 
B)  size and layout of the room 
C)  equipment 
D)  formality of the presentation 
E)  color schemes

Exam 21: Making Oral Presentations

What is an advance organizer?

how many times should you rehearse an extemporaneous presentation?

Chapter 21 lists a number of techniques for overcoming nervousness and releasing nervous energy before giving an oral presentation. One is to remind yourself that you are prepared. What are two other techniques mentioned in the chapter?

you do not need to announce the end of your presentation. Listeners can tell when you are ending.

it is better to plan ahead to say something funny or witty than to do so spontaneously.

which factors should you take into account when using Prezi to prepare a presentation?

what is one disadvantage of using the free version of the Prezi presentation tool?

Chapter 21 describes four types of oral presentations, including impromptu presentations. What are the other three?

If you are asked a question you do not understand during a question-and-answer session, you should first ask for clarification, then respond to the question, and then ask if you have answered the question adequately.

one of the suggestions for introducing your presentation is to introduce yourself. What are two other suggestions from the chapter?

an effective 20-minute presentation could take 13 hours to prepare.

which statement about oral presentations is correct?

A presenter is preparing to deliver a presentation at an annual conference. Over 200 people are expected to attend this presentation. Which of the following is the least effective technique for making a lasting impression on the audience?

Which statement accurately describes PowerPoint and Prezi, the presentation-slide programs mentioned in Chapter 21?

there are four techniques for concluding a presentation. One is to look to the future. What is one other?

If you are presenting to nonnative speakers of English, which of the following should you do?

Which of these tips for presenting to an audience from a different culture who have a different native language is NOT recommended in the chapter?

In an oral presentation, what is an advance organizer?

Maintaining eye contact is one way to use your body effectively. What is another technique discussed in the chapter?

Chapter 21 discusses four aspects of the speaking situation that you should take into account when planning the graphics you'll use in an oral presentation. One is the length of the presentation. What are the other three aspects?

Introduction to Technical Communication

Understanding Ethical and Legal Considerations

Writing Technical Documents

Writing Collaboratively

Analyzing Your Audience and Purpose

Researching Your Subject

Organizing Your Information

Communicating Persuasively

Emphasizing Important Information

Writing Correct and Effective Sentences

Designing Print and Online Documents

Creating Graphics

Reviewing, Evaluating, and Testing Documents and Web Sites

Writing Correspondence

Writing Job-Application Materials

Writing Proposals

Writing Informational Reports

Writing Recommendation Reports

Writing Lab Reports

Writing Definitions, Descriptions, and Instructions

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