Exam 6: Using Mail Merge

Identify the letter of the choice that best matches the phrase or definition. -Contains placeholders called merge fields

The order of field names in the data source does not affect their placement in the main document.

When you preview a merged document, you can check one last time for any missing spaces between the merge fields and the surrounding text. _________________________

When inserting merged fields, you must include proper _______ around the fields so that the information in the merged document will be formatted correctly.

You use the New Address List dialog box to enter a(n) _______ into the data source.

In the Convert to Text dialog box, each paragraph mark in the data source starts a new column.

To open the Convert Text to Table dialog box, click the _______ tab, click the Table button in the Tables group, and then click Convert Text to Table.

The first task in the mail merge process is to _______.

-The items around "First_Name" in the accompanying figure are pairs of _______.

The first time you click a column heading in the Mail Merge Recipients dialog box, the records are sorted in _______ order.

You can create a new record by clicking the _______ button or by pressing the Tab key after you have finished entering data into the last field for a record.

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -Duncan's first step in creating a data source is to click the _______ in the Start Mail Merge group.

The _______ row contains the name of each field in the data source.

-A(n) source document like the one in the accompanying figure can be a letter or other kind of document containing merge fields. _________________________

If you include spaces in your field names, Word will replace the spaces with _______.

You can merge a data source and main document directly to the printer using the Print Documents option that appears when you click the Finish & Merge button. _________________________

After you complete a mail merge, a connection exists between the main document file and the data source file.

To delete a field in the Customize Address List dialog box, click the field to be deleted, click the _______ button, and then click the Yes button.

Word allows you to ____________________ the merged document before you complete the merge.