Exam 6: Using Mail Merge

You can use the options in the _______ group on the MAILINGS tab to insert merge fields in the main document.

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. -Where does Thomas tell you the merge field names go in your data source?

When you create a new data source from within the Mail Merge task pane, Word provides a number of ____________________ fields, such as First Name, Last Name, and Company.

You can only insert merge fields into a main document by using the tools on the MAILINGS tab or in the Mail Merge task pane.

As you create a data source, keep in mind that you cannot have _______ fields with the same name.

In the Customer Address List dialog box, the ____________________ button moves the selected field up one place in the list.

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. -Thomas helps you to get comfortable with some of the vocabulary of merging documents. What is another name for a form letter?

In the Mail Merge Recipients dialog box, to remove an individual _______ from a merge, you can deselect its check box in the leftmost column.

You can press the _______ keys to move the insertion point to the previous field.

As you plan a data source, try to break information down into as many records as seems reasonable. _________________________

Performing a mail merge to create mailing ____________________ is similar to performing a mail merge for a form letter.

A Microsoft Office Address _______ is a special file designed to store address information for Office programs.

In the Preview Results group, click the _______ button to display each merged document.

In the Convert to Text dialog box, each data item is formatted as a separate cell in a column.

To display only the records containing a particular value in a particular field, you ____________________ the data source.

Word supports most of the Avery _______ formats.

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -Which of the following can't Duncan use to generate a data source?

When you are finished entering data, you close the New Address List dialog box, and the _______ dialog box opens.

To maintain the proper spacing in the main document, you will adjust character spacing after you insert all the fields.

You insert merge fields in a main document using the _______ task pane.