Question 1

A disadvantage of filing by subject is that main subject titles and subdivision titles may overlap. ​

Accepted Answer

A) True 
 B)False

Question 2

Filing by subject provides security by protecting correspondents' names. ​

Accepted Answer

A) True 
 B)False

Question 3

To locate subject records for retrieval, filers can use a ​

Accepted Answer

A) master index. 
B) relative index. 
C) numeric index. 
D) Both a and b 
A) master index. 
B) relative index. 
C) numeric index. 
D) Both a and b

Question 4

The dictionary subject arrangement is not recommended

Accepted Answer

A) when records are filed once a week. 
B) when a records retention schedule is not available. 
C) when the volume of records is greater than the amount that could be stored in two file drawers. 
D) when subject topics are easily identified without using subdivisions. 
A) when records are filed once a week. 
B) when a records retention schedule is not available. 
C) when the volume of records is greater than the amount that could be stored in two file drawers. 
D) when subject topics are easily identified without using subdivisions.

Question 5

To find contact information for documents from correspondents stored in a subject file consult the

Accepted Answer

A) master index. 
B) subject list. 
C) name index. 
D) relative index. 
A) master index. 
B) subject list. 
C) name index. 
D) relative index.

Question 6

Match between columns
                        Premises: A single alphabetic filing arrangement in which all types of entries (names, subjects, titles, etc.)are interfiled

Accepted Answer

The Answer of encyclopedic arrangement and relative index and indirect is...

Question 7

OUT indicators are not needed when storing records by subject titles. ​

Accepted Answer

A) True 
 B)False

Question 8

A master index may also be called a ​

Accepted Answer

A) subject list. 
B) relative index. 
C) bar code list. 
D) name index. 
A) subject list. 
B) relative index. 
C) bar code list. 
D) name index.

Question 9

When preparing a document to be filed in a subject file, write the subject title ​

Accepted Answer

A) in the lower left corner of the letter. 
B) at the top right corner of the letter. 
C) in the left margin. 
D) in the right margin. 
A) in the lower left corner of the letter. 
B) at the top right corner of the letter. 
C) in the left margin. 
D) in the right margin.

Question 10

The subject dictionary arrangement includes main subject titles and subdivisions on folder captions. ​

Accepted Answer

A) True 
 B)False

Question 11

Which of the following statements is an important guideline for filing by subject? ​

Accepted Answer

A) Designate one person to select and add new subject titles. 
B) Use plural titles whenever possible. 
C) Select subject titles that are meaningful to file users. 
D) All of the above 
A) Designate one person to select and add new subject titles. 
B) Use plural titles whenever possible. 
C) Select subject titles that are meaningful to file users. 
D) All of the above

Question 12

A general subject folder is necessary when records are filed by the main subjects and subdivisions. ​

Accepted Answer

A) True 
 B)False

Question 13

The best way to code a cross-reference subject in the body of a letter is to ​

Accepted Answer

A) write an X in the margin. 
B) underline the cross-reference subject and write an X in the margin. 
C) underline the subject with a straight line. 
D) circle the subject. 
A) write an X in the margin. 
B) underline the cross-reference subject and write an X in the margin. 
C) underline the subject with a straight line. 
D) circle the subject.

Question 14

Filing methods, such as alphabetic and subject, are never combined. ​

Accepted Answer

A) True 
 B)False

Question 15

Match between columns
                        Premises: A subject filing arrangement in which records are filed under the specific subtitle to which they relate

Accepted Answer

The Answer of dictionary arrangement and encyclopedic arrangement and name is...

Question 16

Only one person in an office should be responsible for selecting subject titles. ​

Accepted Answer

A) True 
 B)False

Question 17

Match between columns
                        Premises: A method of access to records without reference to an index or other finding aid

Accepted Answer

The Answer of inspecting and indirect access and subject records is...

Question 18

Match between columns
                        Premises: A current list of all files by their file numbers

Accepted Answer

The Answer of  direct access and encyclopedic arrangement and is...

Question 19

Customized guide and folder labels are not required in subject filing. ​

Accepted Answer

A) True 
 B)False

Question 20

Match between columns
                        Premises: A listing of all correspondents' names stored in a subject file

Accepted Answer

The Answer of dictionary arrangement and name index and inspecting is...

A disadvantage of filing by subject is that main subject titles and subdivision titles may overlap.

Filing by subject provides security by protecting correspondents' names.

To locate subject records for retrieval, filers can use a

The dictionary subject arrangement is not recommended

To find contact information for documents from correspondents stored in a subject file consult the

OUT indicators are not needed when storing records by subject titles.

A master index may also be called a

When preparing a document to be filed in a subject file, write the subject title

The subject dictionary arrangement includes main subject titles and subdivisions on folder captions.

Which of the following statements is an important guideline for filing by subject?

A general subject folder is necessary when records are filed by the main subjects and subdivisions.

The best way to code a cross-reference subject in the body of a letter is to

Filing methods, such as alphabetic and subject, are never combined.

Only one person in an office should be responsible for selecting subject titles.

Customized guide and folder labels are not required in subject filing.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Exam 7: Subject Records Management

A disadvantage of filing by subject is that main subject titles and subdivision titles may overlap. ​

Filing by subject provides security by protecting correspondents' names. ​

To locate subject records for retrieval, filers can use a ​

The dictionary subject arrangement is not recommended

To find contact information for documents from correspondents stored in a subject file consult the

OUT indicators are not needed when storing records by subject titles. ​

A master index may also be called a ​

When preparing a document to be filed in a subject file, write the subject title ​

The subject dictionary arrangement includes main subject titles and subdivisions on folder captions. ​

Which of the following statements is an important guideline for filing by subject? ​

A general subject folder is necessary when records are filed by the main subjects and subdivisions. ​

The best way to code a cross-reference subject in the body of a letter is to ​

Filing methods, such as alphabetic and subject, are never combined. ​

Only one person in an office should be responsible for selecting subject titles. ​

Customized guide and folder labels are not required in subject filing. ​

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

A disadvantage of filing by subject is that main subject titles and subdivision titles may overlap.

Filing by subject provides security by protecting correspondents' names.

To locate subject records for retrieval, filers can use a

OUT indicators are not needed when storing records by subject titles.

A master index may also be called a

When preparing a document to be filed in a subject file, write the subject title

The subject dictionary arrangement includes main subject titles and subdivisions on folder captions.

Which of the following statements is an important guideline for filing by subject?

A general subject folder is necessary when records are filed by the main subjects and subdivisions.

The best way to code a cross-reference subject in the body of a letter is to

Filing methods, such as alphabetic and subject, are never combined.

Only one person in an office should be responsible for selecting subject titles.

Customized guide and folder labels are not required in subject filing.