Exam 9: Geographic Records Management

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file.

(True/False)

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Question 21

Which geographic guide plan has location names on primary guides?

(Multiple Choice)

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Question 22

When is the alphabetic index consulted to see whether the correspondent's name is currently in the storage system?

(Multiple Choice)

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Question 23

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed.

(True/False)

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Question 24

Match each term with the correct statement listed next.

Premises:

A sheet placed in an alternative file location that directs the filer to a specific record stored in a different location

Responses:

numeric file list

alphabetic index

master index

Correct Answer:

Verified

A sheet placed in an alternative file location that directs the filer to a specific record stored in a different location

(Matching)

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(84)

Question 25

Match each term with the correct statement listed next.

Premises:

A notation on folder tabs or sheets that directs the filer to multiple locations for related information

Responses:

compass term

geographic filing system

geographic information system

Correct Answer:

Verified

A notation on folder tabs or sheets that directs the filer to multiple locations for related information

(Matching)

4.7/5

(85)

Question 26

Match each term with the correct statement listed next.

Premises:

A computer system designed to allow users to collect, manage, and analyze large volumes of data referenced to a geographic location by geographic coordinates such as longitude and latitude

Responses:

geographic filing system

compass term

alphabetic index

Correct Answer:

Verified

A computer system designed to allow users to collect, manage, and analyze large volumes of data referenced to a geographic location by geographic coordinates such as longitude and latitude

(Matching)

4.8/5

(78)

Question 27

Match each term with the correct statement listed next.

Premises:

A complete listing of all filing segments in the filing system

Responses:

alphabetic index

dictionary arrangement

geographic information system

Correct Answer:

Verified

A complete listing of all filing segments in the filing system

(Matching)

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(80)

Question 28

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name.

(True/False)

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Question 29

Which indexing unit(s)is coded first on a letter for geographic storage?

(Multiple Choice)

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Question 30

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another.

(True/False)

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Question 31

An accession log is not used for any geographic filing systems.

(True/False)

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Question 32

The geographic arrangement can be as simple as a file of city streets or countries of the world.

(True/False)

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Question 33

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

(True/False)

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(75)

Question 34

Match each term with the correct statement listed next.

Premises:

An arrangement of geographic records in alphabetic order (A-Z)

Responses:

geographic filing system

compass point

geographic records management

Correct Answer:

Verified

An arrangement of geographic records in alphabetic order (A-Z)

(Matching)

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Question 35

What is a good location to keep a printed copy of a master index for quick reference?

(Multiple Choice)

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Question 36

Match each term with the correct statement listed next.

Premises:

An alphabetic arrangement of major geographic divisions, plus one or more geographic subdivisions also arranged in alphabetic order

Responses:

compass term

numeric file list

location name guide plan

Correct Answer:

Verified

An alphabetic arrangement of major geographic divisions, plus one or more geographic subdivisions also arranged in alphabetic order

(Matching)

4.9/5

(88)

Question 37

In a geographic storage system, cross-references may be needed for names of organizations having more than one address.

(True/False)

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Question 38

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file.

(True/False)

4.9/5

(80)

Question 39

Match each term with the correct statement listed next.

Premises:

A list of all correspondents or subjects in geographic storage

Responses:

encyclopedic arrangement

compass term

numeric file list

Correct Answer:

Verified

A list of all correspondents or subjects in geographic storage

(Matching)

4.9/5

(85)

Question 40

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file.

Which geographic guide plan has location names on primary guides?

When is the alphabetic index consulted to see whether the correspondent's name is currently in the storage system?

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed.

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name.

Which indexing unit(s)is coded first on a letter for geographic storage?

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another.

An accession log is not used for any geographic filing systems.

The geographic arrangement can be as simple as a file of city streets or countries of the world.

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

What is a good location to keep a printed copy of a master index for quick reference?

In a geographic storage system, cross-references may be needed for names of organizations having more than one address.

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Numeric Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Exam 9: Geographic Records Management

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file. ​

Which geographic guide plan has location names on primary guides? ​

When is the alphabetic index consulted to see whether the correspondent's name is currently in the storage system?

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed. ​

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name. ​

Which indexing unit(s)is coded first on a letter for geographic storage? ​

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another. ​

An accession log is not used for any geographic filing systems. ​

The geographic arrangement can be as simple as a file of city streets or countries of the world. ​

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

What is a good location to keep a printed copy of a master index for quick reference? ​

In a geographic storage system, cross-references may be needed for names of organizations having more than one address. ​

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file. ​

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Storing, Retrieving, and Transferring Records

Subject Records Management

Numeric Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file.

Which geographic guide plan has location names on primary guides?

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed.

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name.

Which indexing unit(s)is coded first on a letter for geographic storage?

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another.

An accession log is not used for any geographic filing systems.

The geographic arrangement can be as simple as a file of city streets or countries of the world.

What is a good location to keep a printed copy of a master index for quick reference?

In a geographic storage system, cross-references may be needed for names of organizations having more than one address.

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file.