Question 1

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file. ​

Accepted Answer

A) True 
 B)False

Question 2

Which geographic guide plan has location names on primary guides? ​

Accepted Answer

A) location name guide plan 
B) lettered guide plan 
C) dictionary arrangement guide plan 
D) Both a and c

Question 3

When is the alphabetic index consulted to see whether the correspondent's name is currently in the storage system?

Accepted Answer

A) after cross-referencing a document for the correspondent 
B) before inspecting a document for the correspondent 
C) after coding a document for the correspondent 
D) after indexing a document for the correspondent

Question 4

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed. ​

Accepted Answer

A) True 
 B)False

Question 5

Match between columns
                        Premises: A sheet placed in an alternative file location that directs the filer to a specific record stored in a different location

Accepted Answer

The Answer of numeric file list and alphabetic index and is...

Question 6

Match between columns
                        Premises: A notation on folder tabs or sheets that directs the filer to multiple locations for related information

Accepted Answer

The Answer of compass term and geographic filing system and is...

Question 7

Match between columns
                        Premises: A computer system designed to allow users to collect, manage, and analyze large volumes of data referenced to a geographic location by geographic coordinates such as longitude and latitude

Accepted Answer

The Answer of geographic filing system and compass term and is...

Question 8

Match between columns
                        Premises: A complete listing of all filing segments in the filing system

Accepted Answer

The Answer of alphabetic index and dictionary arrangement and geographic is...

Question 9

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name. ​

Accepted Answer

A) True 
 B)False

Question 10

Which indexing unit(s)is coded first on a letter for geographic storage? ​

Accepted Answer

A) the correspondent's location 
B) the correspondent's name 
C) the street name 
D) the house or building number

Question 11

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another. ​

Accepted Answer

A) True 
 B)False

Question 12

An accession log is not used for any geographic filing systems. ​

Accepted Answer

A) True 
 B)False

Question 13

The geographic arrangement can be as simple as a file of city streets or countries of the world. ​

Accepted Answer

A) True 
 B)False

Question 14

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

Accepted Answer

A) True 
 B)False

Question 15

Match between columns
                        Premises: An arrangement of geographic records in alphabetic order (A-Z)

Accepted Answer

The Answer of geographic filing system and compass point and is...

Question 16

What is a good location to keep a printed copy of a master index for quick reference? ​

Accepted Answer

A) in an index folder 
B) on the last shelf in a shelf storage system 
C) in the front of the file drawer 
D) None of the above

Question 17

Match between columns
                        Premises: An alphabetic arrangement of major geographic divisions, plus one or more geographic subdivisions also arranged in alphabetic order

Accepted Answer

The Answer of compass term and numeric file list and is...

Question 18

In a geographic storage system, cross-references may be needed for names of organizations having more than one address. ​

Accepted Answer

A) True 
 B)False

Question 19

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file. ​

Accepted Answer

A) True 
 B)False

Question 20

Match between columns
                        Premises: A list of all correspondents or subjects in geographic storage

Accepted Answer

The Answer of encyclopedic arrangement and compass term and numeric is...

Exam 9: Geographic Records Management

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file.

Which geographic guide plan has location names on primary guides?

When is the alphabetic index consulted to see whether the correspondent's name is currently in the storage system?

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed.

Match each term with the correct statement listed next.

Match each term with the correct statement listed next.

Match each term with the correct statement listed next.

Match each term with the correct statement listed next.

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name.

Which indexing unit(s) is coded first on a letter for geographic storage?

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another.

An accession log is not used for any geographic filing systems.

The geographic arrangement can be as simple as a file of city streets or countries of the world.

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

Match each term with the correct statement listed next.

What is a good location to keep a printed copy of a master index for quick reference?

Match each term with the correct statement listed next.

In a geographic storage system, cross-references may be needed for names of organizations having more than one address.

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file.

Match each term with the correct statement listed next.

Exam 9: Geographic Records Management

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file. ​

Which geographic guide plan has location names on primary guides? ​

When is the alphabetic index consulted to see whether the correspondent's name is currently in the storage system?

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed. ​

Match each term with the correct statement listed next.

Match each term with the correct statement listed next.

Match each term with the correct statement listed next.

Match each term with the correct statement listed next.

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name. ​

Which indexing unit(s) is coded first on a letter for geographic storage? ​

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another. ​

An accession log is not used for any geographic filing systems. ​

The geographic arrangement can be as simple as a file of city streets or countries of the world. ​

In an encyclopedic arrangement of records stored in a location name guide plan, each secondary guide is accompanied by a corresponding general alphabetic city folder, which is placed at the end of that alphabetic section.

Match each term with the correct statement listed next.

What is a good location to keep a printed copy of a master index for quick reference? ​

Match each term with the correct statement listed next.

In a geographic storage system, cross-references may be needed for names of organizations having more than one address. ​

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file. ​

Match each term with the correct statement listed next.

An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file.

Which geographic guide plan has location names on primary guides?

If an alphabetic index is prepared with database software and names are kept up to date, queries can be created to view or print an updated alphabetic or master index, but an individual record cannot be viewed or printed.

To maintain a geographically organized file of technical studies conducted by geologists, the compass term is treated as an adjective and placed after the name.

Which indexing unit(s) is coded first on a letter for geographic storage?

An advantage of the geographic storage method is that groups of records filed geographically can be shifted as easily as moving an entire group from one file location to another.

An accession log is not used for any geographic filing systems.

The geographic arrangement can be as simple as a file of city streets or countries of the world.

What is a good location to keep a printed copy of a master index for quick reference?

In a geographic storage system, cross-references may be needed for names of organizations having more than one address.

Storing and retrieving records filed geographically is typically less time consuming than in an alphabetic name or subject file.