Question 1

Knowing when records have been removed from storage is not important. ​

Accepted Answer

A) True 
 B)False

Question 2

Which of the following documents may be considered records, depending on the content?

Accepted Answer

A) e-mail and instant messages 
B) Wiki and blog entries 
C) job applications 
D) All of the above 
A) e-mail and instant messages 
B) Wiki and blog entries 
C) job applications 
D) All of the above

Question 3

The name of the person that took a record from the storage system is not needed on a charge-out log. ​

Accepted Answer

A) True 
 B)False

Question 4

A tickler file that contains requisition forms filed by dates that records are due back in an inactive records center is a

Accepted Answer

A) charge-out and follow-up file. 
B) destruction date file. 
C) date index. 
D) None of the above 
A) charge-out and follow-up file. 
B) destruction date file. 
C) date index. 
D) None of the above

Question 5

Match between columns
                        Premises: The building or area where archival material is stored

Accepted Answer

The Answer of requisition and retention period and records series is...

Question 6

A systematic guide for finding specific records within a larger body of information is ​

Accepted Answer

A) a records requisition. 
B) a charge-out log. 
C) an index. 
D) an OUT guide. 
A) a records requisition. 
B) a charge-out log. 
C) an index. 
D) an OUT guide.

Question 7

A records requisition is always sent with boxes transferred to a records center. ​

Accepted Answer

A) True 
 B)False

Question 8

E-mail, instant, or text messages sent and/or received by an organization may be considered records or nonrecords, depending on their content. ​

Accepted Answer

A) True 
 B)False

Question 9

The categories of records values are ​

Accepted Answer

A) important, useless, and nonessential. 
B) vital, important, and useless. 
C) essential, important, vital, and useful . 
D) nonessential, useful, important, and vital. 
A) important, useless, and nonessential. 
B) vital, important, and useless. 
C) essential, important, vital, and useful . 
D) nonessential, useful, important, and vital.

Question 10

Match between columns
                        Premises: A written request for a record or information from a record

Accepted Answer

The Answer of official record and pick list and requisition is...

Question 11

A requisition form is usually not needed for an authorized inspection of confidential records, but a record of the persons inspecting the records is kept. ​

Accepted Answer

A) True 
 B)False

Question 12

A pick list may accompany a records requisition when a borrower needs specific records for a project. ​

Accepted Answer

A) True 
 B)False

Question 13

A list of all records in an inactive records storage center is

Accepted Answer

A) a charge-out and follow-up file . 
B) a destruction file. 
C) an inactive records index. 
D) None of the above 
A) a charge-out and follow-up file . 
B) a destruction file. 
C) an inactive records index. 
D) None of the above

Question 14

An inactive records index can be manually or electronically maintained. ​

Accepted Answer

A) True 
 B)False

Question 15

Match between columns
                        Premises: A system for ensuring the timely and proper return of materials charged out from a file

Accepted Answer

The Answer of retention period and retrieval and records disposition is...

Question 16

When the perpetual transfer method is used, records are transferred from active to inactive storage areas at the end of a stated period of time. ​

Accepted Answer

A) True 
 B)False

Question 17

Match between columns
                        Premises: A detailed listing that could include the types, locations, dates, volume, equipment, classification systems, and usage date of an organization ' s records

Accepted Answer

The Answer of follow-up and retention period and records inventory is...

Question 18

Records analysts define three groups of records according to the degree of records activity. These three groups are

Accepted Answer

A) active, periodic, and archives. 
B) active, inactive, and archives. 
C) inactive, perpetual, and archives. 
D) active, onsite, and archives. 
A) active, periodic, and archives. 
B) active, inactive, and archives. 
C) inactive, perpetual, and archives. 
D) active, onsite, and archives.

Question 19

Documents resulting from online transactions, such as job applications, are not considered as part of a records series for retention purposes. ​

Accepted Answer

A) True 
 B)False

Question 20

How accessible records should be is not crucial information when developing a records retention schedule. ​

Accepted Answer

A) True 
 B)False

Knowing when records have been removed from storage is not important.

Which of the following documents may be considered records, depending on the content?

The name of the person that took a record from the storage system is not needed on a charge-out log.

A tickler file that contains requisition forms filed by dates that records are due back in an inactive records center is a

A systematic guide for finding specific records within a larger body of information is

A records requisition is always sent with boxes transferred to a records center.

E-mail, instant, or text messages sent and/or received by an organization may be considered records or nonrecords, depending on their content.

The categories of records values are

A requisition form is usually not needed for an authorized inspection of confidential records, but a record of the persons inspecting the records is kept.

A pick list may accompany a records requisition when a borrower needs specific records for a project.

A list of all records in an inactive records storage center is

An inactive records index can be manually or electronically maintained.

When the perpetual transfer method is used, records are transferred from active to inactive storage areas at the end of a stated period of time.

Records analysts define three groups of records according to the degree of records activity. These three groups are

Documents resulting from online transactions, such as job applications, are not considered as part of a records series for retention purposes.

How accessible records should be is not crucial information when developing a records retention schedule.

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Subject Records Management

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Exam 6: Storing, Retrieving, and Transferring Records

Knowing when records have been removed from storage is not important. ​

Which of the following documents may be considered records, depending on the content?

The name of the person that took a record from the storage system is not needed on a charge-out log. ​

A tickler file that contains requisition forms filed by dates that records are due back in an inactive records center is a

A systematic guide for finding specific records within a larger body of information is ​

A records requisition is always sent with boxes transferred to a records center. ​

E-mail, instant, or text messages sent and/or received by an organization may be considered records or nonrecords, depending on their content. ​

The categories of records values are ​

A requisition form is usually not needed for an authorized inspection of confidential records, but a record of the persons inspecting the records is kept. ​

A pick list may accompany a records requisition when a borrower needs specific records for a project. ​

A list of all records in an inactive records storage center is

An inactive records index can be manually or electronically maintained. ​

When the perpetual transfer method is used, records are transferred from active to inactive storage areas at the end of a stated period of time. ​

Records analysts define three groups of records according to the degree of records activity. These three groups are

Documents resulting from online transactions, such as job applications, are not considered as part of a records series for retention purposes. ​

How accessible records should be is not crucial information when developing a records retention schedule. ​

Records and Information Management

The Rim Environment

Alphabetic Indexing Rules 1-4

Alphabetic Indexing Rules 5-8

Alphabetic Indexing Rules 9-10

Subject Records Management

Numeric Records Management

Geographic Records Management

Electronic Records File Management

Electronic Media and Image Records

Managing a Rim Program

Filters

Knowing when records have been removed from storage is not important.

The name of the person that took a record from the storage system is not needed on a charge-out log.

A systematic guide for finding specific records within a larger body of information is

A records requisition is always sent with boxes transferred to a records center.

E-mail, instant, or text messages sent and/or received by an organization may be considered records or nonrecords, depending on their content.

The categories of records values are

A requisition form is usually not needed for an authorized inspection of confidential records, but a record of the persons inspecting the records is kept.

A pick list may accompany a records requisition when a borrower needs specific records for a project.

An inactive records index can be manually or electronically maintained.

When the perpetual transfer method is used, records are transferred from active to inactive storage areas at the end of a stated period of time.

Documents resulting from online transactions, such as job applications, are not considered as part of a records series for retention purposes.

How accessible records should be is not crucial information when developing a records retention schedule.